Not every business runs into the same financial problems. This page highlights business types where controller-level accounting structure can be especially useful. Featured Industries Not every industry runs into the same financial problems. This page highlights small business accounting services by industry, with details on each page. Different Industries Create Different Accounting Problems. Recurring revenue, hardware costs, job costing, inventory movement, seasonal demand, deposits, margins, and operational complexity can all create different pressure points inside the numbers. A clean accounting structure should not treat every business the same way. It should reflect how the company actually earns revenue, spends money, tracks work, and makes decisions. Where This Structure Fits Best SaaS, RaaS, and technology companies Operationally complex businesses with moving parts that simple bookkeeping cannot fully support Hospitality businesses such as inns, wineries, venues, and experience-based properties Manufacturing and product-based companies Trades and field-service businesses Why Industry Context Matters This page is not meant to limit the types of businesses served. It highlights the industries where extra attention is being placed because the accounting tends to become more operational, more layered, or more difficult to manage through basic bookkeeping alone. The goal is to build the right structure around the way the business actually operates, so the financials become easier to trust, easier to explain, and easier to use. The Full Scope of Support Delivered through monthly packages, Add-Ons, or Hourly Support, depending on what you need. Controller Level ◆ Monthly Soft Close ◆ Quarterly Hard Close ◆ Adjusting Journal Entries ◆ Key Balance Sheet & P&L Reconciliations ◆ Unusual Variances Researched & Explained ◆ Financial Reporting Package ◆ Close Checklists & Automation Hands-On Execution ◆ Accounts Payable Batches ◆ Customer Invoicing ◆ Transaction Entry & Coding ◆ Bank & Credit Card Reconciliations ◆ General Ledger Maintenance ◆ W-9 Collection & 1099 Filing Projects & Specialized Work ◆ Historical Cleanup ◆ Sales Tax Registration & Filings ◆ Accounting Policies & Documentation ◆ Audit & Tax Support Schedules ◆ Forecast-to-Actual Updates ◆ System Transitions & Special Projects Works alongside: Compare the packages below, or book a free call. Your leadership on strategy and forecasting, and your tax provider on income tax filings. Not sure where to start? What I Take Off Your Plate Choose the engagement model that fits how your accounting needs operate. Fixed-price retainers provide defined recurring scope and predictable monthly pricing, while Hourly Accounting Support provides an adaptable ongoing relationship billed based on time incurred. Retainer Controller Lite Package Maintain the System through Monthly Closes Monthly Soft Close Material Issues Flagged Adjusting Journal Entries Quarterly Hard Close Key Account Reconciliations Variance Research Quarterly Financial Package (Internal Use Only) Capitalization Policy Explore Details Monthly Retainer Financial Clarity Package Build and Stabilize the System plus monthly closes Everything in Controller Lite, plus: Historical Cleanup Close Process Rebuilt Accounting Policies & Controls Explore Details Monthly Retainer Accounting Execution Package Operational execution plus monthly closes Everything in Controller Lite, plus: Accounts Payable Accounts Receivable Transaction Entry Bank & Card Reconciliations 1099 Preparation & Filing Explore Details Monthly Retainer Need Something Extra? Explore targeted accounting support for specific needs, including AP/AR, transaction entry and reconciliations, sales tax filings, 1099s, and historical cleanup. Explore Add-Ons Hourly Hourly Accounting Support Flexible ongoing accounting support as priorities evolve. Any Controller Lite Package Work Any Financial Clarity Package Work Any Accounting Execution Package Work Any Add-On or Other Special Project Work Explore Details Hourly · As Scoped Build Structure That Frees You. Designed for founders who want clean, consistent financials and the confidence to make decisions without second-guessing. If that’s what you’re building toward, I’m here. Phone (805) 410-8647 Email Brett@BrettJFedererAccounting.com Connect LinkedIn Learn More

Hourly accounting support with controller-level standards for targeted help without a retainer. Close work, reporting, and select tasks handled with discipline. Hourly Accounting Support Flexible Controller-Level Outsourced Accounting Services Without Another Full-Time Hire Built for businesses that value adaptability as their accounting needs evolve. Hourly Accounting Support Hourly Accounting Support gives lean finance teams experienced outsourced accounting services within one flexible ongoing relationship. Depending on the work, support can function at the controller, staff accountant, accounting specialist, or accounts payable specialist level, covering recurring execution, accounts receivable, close support, reconciliations, reporting, cleanup, and special projects as priorities change. What Hourly Support Can Cover Controller Level ◆ Monthly Soft Close ◆ Quarterly Hard Close ◆ Adjusting Journal Entries ◆ Key Balance Sheet & P&L Reconciliations ◆ Unusual Variances Researched & Explained ◆ Financial Reporting Package ◆ Close Checklists & Automation Hands-On Execution ◆ Accounts Payable Batches ◆ Customer Invoicing ◆ Transaction Entry & Coding ◆ Bank & Credit Card Reconciliations ◆ General Ledger Maintenance ◆ W-9 Collection & 1099 Filing Projects & Specialized Work ◆ Historical Cleanup ◆ Sales Tax Registration & Filings ◆ Accounting Policies & Documentation ◆ Audit & Tax Support Schedules ◆ Forecast-to-Actual Updates ◆ System Transitions & Special Projects Plus: Mix and match as priorities change. You only pay for the hours used, with a $350 monthly minimum. Works alongside: If the same work repeats every month, a monthly package may cost less. See Packages. You set the priorities. Time is tracked in 30 minute increments and billed monthly. Steady needs? Without Controller-Level Structure Accounts payable falls behind Accounts receivable follow-up is inconsistent Reconciliations remain unfinished Historical issues keep carrying forward Financial reporting is difficult to rely on Month-end close lacks a clear process Accounting policies are undocumented Systems and workflows create confusion Leadership lacks clear financial visibility Accounting needs keep interrupting daily operations With Controller-Level Structure Accounts payable is current and organized Accounts receivable is monitored consistently Reconciliations are completed and reviewed Historical issues are resolved and contained Financials are more reliable and usable Month-end close follows a defined process Accounting policies are documented Systems and workflows are more stable Leadership has clearer financial visibility Accounting runs with less day-to-day disruption How this works Hourly Accounting Support operates through a structured, asynchronous workflow rather than real-time or on-call access. Recurring responsibilities continue automatically, while new priorities are scheduled based on urgency, existing commitments, and current capacity. Larger projects that could meaningfully increase billing are discussed in advance. Getting Started Getting started is straightforward. We establish access, define the recurring responsibilities, and identify the first priorities. As needs evolve, work can be added, reduced, or redirected within the same ongoing hourly relationship without a new package or Add-On Service The engagement continues month to month and may be concluded as needs change. Supported Software Hourly Accounting Support operates within the Client’s existing accounting and banking systems rather than replacing them. Existing platforms and workflows remain in place while recurring execution and close activity stabilize around them. The Firm does not assume control over cash movement, banking authority, or operational management, and any bank access is limited to read-only and download access. Supported accounting systems include: QuickBooks Xero Odoo Sage and similar accounting systems Capitalization Policy Included Every Hourly Accounting Support client is given the option to receive a basic capitalization policy if one is not already in place. This gives fixed asset treatment a clear threshold, so capitalization decisions are handled consistently during the close instead of being decided differently from month to month. The policy is designed for practical internal use within the existing accounting structure. Broader policy development, workflow redesign, historical cleanup, and system stabilization can be addressed within the same hourly relationship as needs arise. Larger projects are discussed in advance. Pricing & Terms I believe in clean numbers — and clean pricing. Services $150 / Hour Minimum monthly billing: $350 Schedule a Call The not-so-‘Fine Print’ This section exists to remove surprises, not to bury terms. Additional terms may be outlined in your Engagement Agreement, which governs in the event of any conflict. Read This 🔹 Billing Mechanics Invoicing & Timing Invoices are issued monthly based on time incurred. Time is tracked in 30-minute increments, rounded up. Payment is due within fifteen (15) days. Services may be paused for non-payment. Hourly rates are fixed and not adjusted based on internal staffing or task allocation. Service Scope Hourly Accounting Support begins with recurring responsibilities and may address routine, complex, and project-based accounting needs as priorities evolve. Responsibilities may be added, reduced, or redirected within the same hourly relationship without separate Add-On Services. Material new projects that could significantly increase billing are discussed and approved in advance. Work is prioritized based on urgency, existing commitments, and current capacity. Third-Party Costs & Access Service fees cover professional services only and do not include third-party software subscriptions. Client-facing accounting platforms are licensed and paid for directly by the Client, with access provided through advisor roles or client-created credentials. Workload & Budgets Hourly Accounting Support is billed based on the time required to complete approved work and is not structured around a fixed monthly hour allowance. Material increases in expected billing are discussed in advance. 🔹 Spending Budgets & Limits Hourly Accounting Support is billed for the actual time required each month, not adjusted to stay within a preset budget. The engagement does not include a guaranteed monthly cap on hours or fees. A non-binding estimate may be provided once the scope is reasonably clear, but an estimate is not a spending cap or guarantee. Any requested change in scope must be discussed and confirmed in writing before it applies. If a fixed, predictable monthly cost is important, the retainer packages are designed for that purpose. 🔹 Communication & Support What you're paying for Communication is part of the service. In professional services, the value delivered is judgment, not just the final output, and the time required to think through and respond to requests is part of the work performed. What's included Services include task execution, along with the time required to review, think through, and respond to requests. How communication is handled Written communication, including email, follow-ups, and clarification of accounting matters, is treated as part of the service and billed based on time incurred, consistent with the hourly nature of the engagement. Communication channels Communication occurs via email and scheduled meetings. Slack, Microsoft Teams, text messaging, and other real-time platforms are not used for ongoing support. Response timing Responses are provided in a timely manner based on complexity and current execution demands. Prefer fixed monthly pricing? Clients with a stable recurring scope who prefer predictable fixed monthly pricing may be better suited for Controller Lite, Accounting Execution, or Financial Clarity. 🔹 Out of Scope Income-tax preparation or advisory services CFO-level services such as forecasting, budgeting, scenario modeling, or investor reporting Payroll processing Audit or assurance services Cash movement, payment authorization, or banking access beyond read-only and download access Staff management, supervision, training, or enforcement On-site services Some work can’t be done on its own. For example, financial statements require the close and reconciliations behind them. If a request needs supporting work, I’ll let you know before it begins. 🔹 Hourly Rate Updates Hourly rates may be adjusted periodically to reflect changes in scope, complexity, or market conditions. Any rate changes will be communicated in advance and apply only to future work. Reference Only 🔹 Optional Conversion from Hourly to Retainer After at least six months, the Firm may offer the option to convert Hourly Accounting Support into a fixed-price retainer when the recurring responsibilities and workload have become sufficiently stable. Scope The retainer covers the recurring responsibilities consistently performed during the applicable review period. Irregular work, one-time projects, and future needs outside that scope are handled through applicable Add-On Services. Conversion Conversion requires a new scope and Engagement Agreement. The relationship then follows the applicable retainer terms and pricing policies. Pricing Pricing is generally based on average monthly Hourly Accounting Support billings over a representative review period selected by the Firm of six or more months. The resulting monthly price is rounded up to the next $500. Future Offers Conversion is optional. Declining an offer does not affect the existing hourly relationship, which may continue indefinitely. The Firm may offer conversion again from time to time without following a fixed review schedule. 🔹 Client Responsibility Clients are expected to provide timely cooperation and reasonable access to records and systems. If information is withheld or access is restricted, services may be paused. Ongoing delays or unresponsiveness may result in paused service or early termination. 🔹 If It’s Not for You If it's not for me Initial 30-Day Fit Period Leave anytime. Either party may terminate the engagement immediately by providing written notice. Work stops immediately. Services end when written notice is received unless both parties agree in writing that specific open work will continue. Only work performed is billed. All work performed through the termination date, including reasonable transition and disengagement activities directly related to the engagement, is billed under the standard hourly terms. No monthly minimum during this period. The standard $350 monthly minimum does not apply within the Initial Fit Period. Only actual hours worked are billed. After the Initial Fit Period 30 days' notice. Either party may terminate the engagement by providing 30 calendar days' written notice. Work can conclude early. Services continue throughout the notice period unless the Client requests in writing that active work conclude earlier. Only work performed is billed. All work performed through the date active work concludes, including reasonable transition and disengagement activities directly related to the engagement, is billed under the standard hourly terms. The $350 minimum prorates for partial months. For any partial calendar month, the $350 minimum is prorated based on a standardized 30-day month, and that prorated amount becomes the minimum for that month. Questions About Hourly Accounting Support Hourly Accounting Support is an ongoing month-to-month relationship for businesses that want recurring accounting support with room to adapt as priorities change. 🔹When does hourly accounting support make more sense than a monthly retainer? Hourly Accounting Support makes sense when a business wants recurring accounting support but needs greater flexibility in how that support evolves. Responsibilities can be added, reduced, or redirected within the same hourly relationship as priorities change. When the scope is stable and predictable monthly pricing is preferred, Controller Lite may be the better fit. 🔹How does hourly accounting billing work for small businesses? Hourly Accounting Support is billed based on the time actually incurred rather than a fixed monthly fee. Time is tracked in 30-minute increments, invoiced monthly, and due within 15 days. Recurring responsibilities continue automatically, while larger projects that could meaningfully increase billing are discussed in advance. 🔹Can I get accounting help without signing a long-term contract? Yes. Hourly Accounting Support is an ongoing month-to-month relationship with no required long-term commitment. The engagement begins with recurring responsibilities and can adapt as needs change. Responsibilities may be added, reduced, or redirected, and the engagement may be concluded when it is no longer needed. 🔹How do I catch up on overdue bookkeeping? Catch-up work may include completing missed reconciliations, correcting transaction classifications, processing outstanding activity, and resolving historical issues affecting current reporting. This work can be handled within Hourly Accounting Support alongside ongoing responsibilities. When the accounting environment requires a broader rebuild of reporting, workflows, policies, or systems, the Financial Clarity Package may be more appropriate. 🔹What is accounting catch-up work and how long does it take? Accounting catch-up work addresses periods when transactions were not fully processed, reconciliations were missed, or the close was not completed. The timeline depends on how far back the issues extend, the volume and complexity of the activity, and the quality of the available records. After reviewing the accounting environment, the Firm can identify the initial priorities and provide a clearer expectation of the work involved. 🔹How much does hourly accounting support cost? Hourly Accounting Support is billed at $150 per hour in 30-minute increments. Invoices are issued monthly based on time incurred, with a $350 monthly minimum when work is performed. There is no fixed monthly fee, and approved accounting needs are handled within the hourly relationship without separate Add-On Services. 🔹 What is the difference between hourly accounting support and a bookkeeper? A bookkeeper generally focuses on transaction entry and routine recordkeeping. Hourly Accounting Support can combine recurring bookkeeping responsibilities with controller-level work such as reconciliations, close support, historical cleanup, accounting policies, reporting, and workflow improvement. Businesses that prefer fixed-price ownership of recurring accounting execution may be better suited for the Accounting Execution Package. Hourly Accounting Support is designed for businesses that want an ongoing accounting relationship with room to adapt as priorities change. Recurring responsibilities remain in place while new needs can be added, reduced, or redirected within the same hourly engagement. You should be able to get support that adjusts as your needs change. The relationship stays intact without changing the structure. A single hourly relationship covers what's recurring and what's new, so nothing has to be renegotiated as things change. Financial Clarity, One Post at a Time 1 2 3 Build Structure That Frees You. Designed for founders who want clean, consistent financials and the confidence to make decisions without second-guessing. If that’s what you’re building toward, I’m here. Phone (805) 410-8647 Email Brett@BrettJFedererAccounting.com Connect LinkedIn Book a Call

Outsourced controller services for growing businesses. Clean monthly closes, reliable financial reporting, and controller-level structure that holds as you grow Controller-Level Accounting for companies ready for their accounting to stop owning them. Book a Free 30-Minute Call SaaS / RaaS accounting ASC 606 revenue recognition AI robotics accounting Hardware and inventory accounting Bill of materials (BOM) costing Job-cost and project reporting 1099 and annual filing support Multi-state sales tax compliance support Sales tax backfiling and penalty relief support ERP migration and implementation Month-end close compression Financial statement reporting Investor and lender reporting Budget-to-actual analysis Balance sheet reconciliations Historical cleanup and reconstruction Accounting policy documentation Controller-level oversight I run a small business CPA firm that provides outsourced controller and accounting support for growing businesses that need cleaner financials, a more reliable close, or experienced accounting capacity without another full-time hire. Support ranges from controller-level oversight to hands-on accounting execution, including accounts payable, accounts receivable, reconciliations, reporting, cleanup, and special projects. Services are available through monthly packages, Add-On Services, and Hourly Accounting Support. You built the business. Now the financial structure has to hold. 100% Company forecast fully restored after 60% data loss. 88% Reduction in month-end close time. 15+ Accounting functions managed as a one-person department. Reliable financials don't happen accidentally. They're built intentionally. Why it costs less to work with me Full-Time Controller Brett J. Federer Accounting, APC Typically active within days No payroll taxes, benefits, or PTO No recruiting or onboarding costs Cancel with 30 days’ notice Illustrative comparison based on current California Controller and Assistant Controller compensation, plus typical employer payroll taxes, benefits, and paid time off. What I Take Off Your Plate Choose the engagement model that fits how your accounting needs operate. Fixed-price retainers provide defined recurring scope and predictable monthly pricing, while Hourly Accounting Support provides flexible ongoing support billed based on time incurred. Retainer Controller Lite Package Maintain the System through Monthly Closes Monthly Soft Close Material Issues Flagged Adjusting Journal Entries Quarterly Hard Close Key Account Reconciliations Variance Research Quarterly Financial Package (Internal Use Only) Capitalization Policy Explore Details Monthly Retainer Financial Clarity Package Build and Stabilize the System plus monthly closes Everything in Controller Lite, plus: Historical Cleanup Close Process Rebuilt Accounting Policies & Controls Explore Details Monthly Retainer Accounting Execution Package Operational execution plus monthly closes Everything in Controller Lite, plus: Accounts Payable Accounts Receivable Transaction Entry Bank & Card Reconciliations 1099 Preparation & Filing Explore Details Monthly Retainer Need Something Extra? Explore targeted accounting support for specific needs, including AP/AR, transaction entry and reconciliations, sales tax filings, 1099s, and historical cleanup. Explore Add-Ons Hourly Hourly Accounting Support Flexible ongoing accounting support as priorities evolve. Any Controller Lite Package Work Any Financial Clarity Package Work Any Accounting Execution Package Work Any Add-On or Other Special Project Work Explore Details Hourly · As Scoped Want to see how this structure could work inside your business? Click the trees below. Because clarity, like a forest, is built one strong root at a time. Professional Testimonials Dan Parks , PhD Chief Operating Officer / Founder → Mike Kleiman Chief Financial Officer → Debbie Kelly Owner → Frankie Ochoa Managing Director / Founder → I worked closely with Brett during his time as Controller, and his contributions were instrumental to both our financial and operational success. What set Brett apart was not only his command of accounting and finance, but also his ability to design systems and processes that improved efficiency across the entire company. From an operations perspective, his impact was profound. He led the successful upgrade of our ERP system after years without updates, resolving complex data migration and process issues. He developed tools that gave leadership clear, real-time visibility into expenses and cash flow, including per-customer, per-warehouse expense tracking and a highly reliable forecast model. His automation work reduced our monthly close process from nearly two weeks to just a couple of days, enabling timely, accurate reporting and freeing up valuable resources. Brett also implemented practical, enforceable policies — from per diem and travel to sales tax and employee expenses — that made compliance simpler while improving accuracy and accountability. Each initiative he undertook was approached with a strong balance of financial rigor and operational practicality, and the results consistently exceeded expectations. Most importantly, Brett carried himself with professionalism and high standards, holding his department accountable while partnering effectively with operations and leadership. He leaves behind a stronger, more disciplined, and more efficient organization, and his contributions will continue to benefit us well into the future. I recommend Brett wholeheartedly to any company seeking a financial leader who can deliver not only accurate numbers, but also sustainable, well-designed operational improvements. I had the privilege of working closely with Brett in his role as Controller, and I couldn’t have asked for a stronger partner. He brought real discipline and ownership to our accounting and finance functions — leading an efficient, accurate close process and tightening internal controls in a way that made everything run smoother and more transparent. Brett also raised the bar on reporting and analysis, producing clear, board-ready insights that improved how we understood performance and made decisions. His command of complex areas like ASC 606, contract tracking, and inventory accounting gave the organization real confidence in the numbers. He’s collaborative, dependable, and always focused on solutions. Brett combines technical strength with calm leadership, and he makes the teams around him better. I recommend him wholeheartedly to any company looking for a Controller who delivers accuracy, clarity, and lasting value. Brett is an excellent accountant! We had an urgent request with a deadline and we were referred to Brett's services. He responded quickly and politely. His work on our behalf was detailed and very organized and he broke down everything in steps to easily explain the process to us. He answered every one of our questions with professionalism and understanding. We were able to submit his work well before the deadline for favorable resolution. Thank you Brett! We highly recommend Brett for any of your accounting needs. Brett and I worked together at a startup almost 10 years ago, long before I started my own business. When I decided to start a company and needed someone to handle the financial side, Brett was one of the first people I called. I had already seen how he worked, knew he understood the ins and outs of running a startup, and trusted him. He’s given me a lot of his time and plenty of patience helping me understand things I simply didn’t know as a first time business owner. I knew how to do the work and build the company, but I didn’t know everything I needed to know about bookkeeping, taxes, or how to properly set everything up. Brett helped me get the business started correctly and has been there ever since. Today he handles my books, and helps me think through the financial side of decisions I’m making in the business. I ask a lot of questions, and he’s always willing to explain things until I understand them. I never feel like I’m getting a canned answer or being rushed through something. More than anything, I trust Brett. I trusted him when we worked together 10 years ago, and I trust him today with a company I’ve built myself. I wouldn’t have brought him into something this important to me otherwise. I highly recommend him. Accounting Should Not Own You It Controls You It Supports You Fragile Records Financial Blindspots Unreliable Numbers Tribal Knowledge Founder Overload Where financial structure becomes lasting stability. Reliable Financials Clear Financial Context Compounding Stability Decision Confidence Lower Stress You' ve e arned your money by building something real. It should not be lost to financial friction; you should be able to keep it. I only work with a few companies at a time because clarity dies with chaos. Clarity scales best when focus is protected, so each client receives deliberate attention and lasting clarity when the fit is right. No pressure. No surprises. Just structure that lasts. AI Where It Works. Humans Where It Counts Artificial Intelligence (AI) has made financial processes faster, but speed alone isn’t enough. Clean, trustworthy numbers still require human oversight. The smartest companies aren’t choosing between AI and expertise. They’re blending both—using automation for efficiency, and people for oversight and judgment. 🔹 AI generates data, humans ensure it’s reliable. 🔹 AI streamlines execution, expertise ensures structure. 🔹 Automation saves time, structure ensures stability Financial blind spots happen when numbers are left unchecked. That’s why AI should assist, not replace expert oversight. At Brett J. Federer Accounting, AI is used to streamline workflows when it improves clarity, efficiency, or accuracy. Every report and structure remains grounded in human judgment and experience. Because smart finance isn’t just about numbers. It’s about structure that grows from sapling to forest. Common Questions About Outsourced Controller Services 🔹What’s the difference between a controller and a bookkeeper? A bookkeeper keeps your records up to date. A controller makes sure those records actually produce numbers you can rely on. If your transactions are being recorded but the close is slow, reports need explanation, or the numbers feel inconsistent, the issue isn’t bookkeeping. It’s the structure behind it. That gap is where controller-level support sits. The accounting services overview places it alongside bookkeeping and CFO-level work. Controller services focus on fixing that layer so your close runs consistently and your reporting holds as the business grows. 🔹How are controller services different from a CFO? A CFO uses your numbers to guide decisions, capital strategy, and long-term direction. Controller services make sure those numbers can actually be trusted in the first place. If reporting is inconsistent, the close takes too long, or results require explanation before they can be used, the issue isn’t strategic. It’s structural. Controller services focus on stabilizing the financial system so decisions are built on numbers that hold under pressure. 🔹What is an outsourced controller? An outsourced controller brings the same financial oversight as an in-house controller, but without the need to hire and build the role internally. The focus is on making sure your financial system is reliable, your close runs consistently, and your reporting reflects what is actually happening as the business grows. If the close feels unpredictable, reports take too long to finalize, or the numbers require explanation before they can be used, the issue is usually not capacity. It is structure. Outsourced controller services focus on stabilizing that layer so the system runs consistently and leadership can rely on the numbers without second-guessing them. 🔹When do you need a controller for your business? Most businesses don’t hire a controller because they hit a milestone. They reach a point where the financial side of the business stops feeling clear. The numbers exist, but simple questions take longer to answer and confidence in those answers starts to slip. If what used to be straightforward now needs explanation or reconciliation, the issue usually isn’t staffing. It’s structural. The system was never designed to hold at the current level of complexity, which is where controller-level accounting becomes necessary. Controller support fixes that structure so the system holds as the business grows. 🔹Do I need a controller if I already have a bookkeeper? Having a bookkeeper in place usually means the day-to-day work is being handled, but it doesn’t mean the financial system behind it is keeping up as the business grows. Transactions can be recorded correctly and accounts can be up to date, while the structure underneath still struggles to produce consistent, reliable results month after month. If the close feels inconsistent, reporting takes time to finalize, or answers require explanation before they can be trusted, the issue isn’t the bookkeeper. It’s the layer above it. Controller services focus on bringing discipline to the close and creating a stable financial structure so your numbers hold as the business grows and leadership can rely on them without second-guessing. 🔹What does working with a controller look like month to month? Working with a controller month to month is less about adding more activity and more about bringing structure to what’s already happening. The focus is on running a consistent monthly close cadence , reviewing the numbers through a disciplined process, and making sure reporting reflects what’s actually happening in the business. Over time, that creates a steady rhythm where the close runs on schedule, questions get answered without rework, and the financial side of the business becomes predictable rather than something that has to be managed around. 🔹How do I choose between a monthly retainer and Hourly Accounting Support? A monthly retainer is best when the recurring scope is clearly defined and benefits from predictable monthly pricing and a consistent cadence. It creates a reliable monthly close structure with agreed work performed proactively rather than reconsidered each month. Hourly Accounting Support is a better fit when accounting priorities, workload, or scope are still evolving. It provides flexible ongoing support, billed based on time incurred, with the work adjusting as the needs of the business change. If the hourly work develops into a stable recurring scope over time, a fixed-price retainer may eventually become the better long-term structure. Financial Clarity, One Post at a Time 1 2 3 4 5 Build Structure That Frees You. Designed for founders who want clean, consistent financials and the confidence to make decisions without second-guessing. If that’s what you’re building toward, I’m here. Phone (805) 410-8647 Email Brett@BrettJFedererAccounting.com Connect LinkedIn Learn More

Controller-level accounting services for growing businesses. Find the right package based on where your accounting stands today and how much structure you need. Firm Summary A focused overview built to respect your time. Brett J. Federer Accounting, APC provides controller-level accounting support for businesses that need stronger ownership of the close, reporting, reconciliations, and accounting operations. I work alongside founders, CFOs, VP Finance leaders, and fractional CFOs to strengthen the accounting layer beneath strategic finance. Without Controller-Level Structure Accounting absorbs leadership time Close cadence drifts Reports require interpretation Accounting close has no owner Historical issues keep resurfacing No documented accounting policy Decisions require digging ERP conversion left the books worse Forecast and actuals never align 1099s filed late, wrong, or not at all With Controller-Level Structure Leadership stays above the accounting Close runs on a defined cadence Reports are structured for clarity Accounting close has an owner Historical issues are scoped and addressed Accounting policy formally documented Decisions rest on stable numbers Accounting side of ERP is stabilized Actuals sync into your forecast monthly 1099s prepared and filed on schedule When the roots hold, you stop managing instability and start leading. That steadiness changes how the business feels, and everything above them can grow. Which of these sounds most like your accounting right now? 🔹 I need better accounting oversight 🔹 I'm doing the accounting myself 🔹 My books are a mess or unreliable 🔹 I need flexible accounting support RECOMMENDED PACKAGE Controller Lite Package You have a working foundation. What’s missing is disciplined, consistent oversight to keep it stable. Controller Lite preserves your structure without rebuilding it. View Controller Lite Package → RECOMMENDED PACKAGE Financial Clarity Package Your books need to be rebuilt or stabilized before they can be reliably maintained. The Financial Clarity Package fixes the foundation first, then keeps it running. View Financial Clarity Package → RECOMMENDED PACKAGE Accounting Execution Package The Accounting Execution Package handles transactional accounting so you don’t have to, including close, reporting, accounts receivable and accounts payable. View Accounting Execution Package → RECOMMENDED PACKAGE Hourly Accounting Support Flexible controller-level accounting support through an ongoing hourly relationship that adapts as priorities evolve. View Hourly Accounting Support → What I Take Off Your Plate Choose the engagement model that fits how your accounting needs operate. Fixed-price retainers provide defined recurring scope and predictable monthly pricing, while Hourly Accounting Support provides an adaptable ongoing relationship billed based on time incurred. Retainer Controller Lite Package Maintain the System through Monthly Closes Monthly Soft Close Material Issues Flagged Adjusting Journal Entries Quarterly Hard Close Key Account Reconciliations Variance Research Quarterly Financial Package (Internal Use Only) Capitalization Policy Explore Details Monthly Retainer Financial Clarity Package Build and Stabilize the System plus monthly closes Everything in Controller Lite, plus: Historical Cleanup Close Process Rebuilt Accounting Policies & Controls Explore Details Monthly Retainer Accounting Execution Package Operational execution plus monthly closes Everything in Controller Lite, plus: Accounts Payable Accounts Receivable Transaction Entry Bank & Card Reconciliations 1099 Preparation & Filing Explore Details Monthly Retainer Need Something Extra? Explore targeted accounting support for specific needs, including AP/AR, transaction entry and reconciliations, sales tax filings, 1099s, and historical cleanup. Explore Add-Ons Hourly Hourly Accounting Support Flexible ongoing accounting support as priorities evolve. Any Controller Lite Package Work Any Financial Clarity Package Work Any Accounting Execution Package Work Any Add-On or Other Special Project Work Explore Details Hourly · As Scoped Want to see how this structure could work inside your business? Click the trees below. Because clarity, like a forest, is built one strong root at a time. The Person Behind the Work Brett J. Federer is a Certified Public Accountant (CPA) and former Controller with over a decade of experience building financial systems under real operational pressure, not in theory. He served as Controller for an artificial intelligence and robotics SaaS company through Series C fundraising, where he built the company’s first ASC 606 revenue recognition framework, reduced the monthly close from 16 business days to 2, led a full ERP migration, and rebuilt the company’s financial forecast after a major system and leadership overhaul rendered roughly 60% of the underlying model data unusable. His earlier experience includes leading the design and rollout of a paperless accounting system across the North American operations of a global food enterprise, training 28 accountants and reducing paper usage by 42%. That experience shaped a clear standard: structure must hold under pressure. Not the full finance stack. Not the overhead. Not the responsibilities that belong to a CFO or income-tax provider. The focus is the accounting structure and execution most growing companies have never fully owned: transaction flow, close discipline, reporting integrity, and systems designed to run quietly and reliably so leadership can operate above the accounting instead of inside it. When Accounting Structure Strains Under Growth 🔹Why is my month-end close taking so long? The monthly accounting close often starts taking longer when the way it was originally structured no longer matches how the business operates. As activity increases and more financial information moves through different systems, tasks that once fit neatly into the month begin stretching beyond their intended rhythm. What used to feel routine starts requiring extra coordination, extra checking, and extra time to finish cleanly. Sometimes the structure itself is still workable, but the coordination around the month-end close begins to drift. Timelines lose clarity, responsibilities blur, and teams may not fully see how delays ripple into reporting deadlines and leadership decisions. The result is predictable: more time spent catching up than completing the close with confidence. Whether the foundation needs reinforcing or simply better cadence, controller-level oversight helps restore rhythm and clarity to the monthly close process. View Controller Lite Package → 🔹Why can’t I trust my financial reports? Financial reports often feel unreliable when the underlying accounting structure lacks consistency and clear standards. If transactions are categorized differently each month, reconciliations are incomplete, or adjustments are made without clear documentation, financial reports may technically be delivered on time but still feel difficult to trust. As businesses grow and management reporting becomes more important, legacy processes often remain informal, making it harder to produce monthly financial reports that are clean and comparable across periods. Small inconsistencies accumulate, and leadership may notice numbers changing unexpectedly, metrics behaving unpredictably, or results that require frequent explanation. The issue is rarely effort. More often, the financial reporting process was never designed to produce stable, decision-ready accounting reports at scale. When reporting accuracy and consistency become concerns, strengthening the accounting foundation restores clarity and confidence in the numbers. View Financial Clarity Package → 🔹Why does scaling make accounting feel messy? Accounting can start to feel messy simply because there is more to keep track of than before. As a growing business expands, financial activity moves in more directions, with additional customers, vendors, products, transactions, and operational details flowing across the organization. What once felt straightforward becomes harder to mentally organize. Information no longer lives in a few predictable places. Details arrive from different teams, systems, and timelines, making it difficult to see how everything connects. Even when nothing is technically wrong, the overall picture can feel scattered, forcing teams to spend extra time piecing together context before meaningful analysis can begin. When growth increases complexity faster than clarity, strengthening the accounting environment helps restore visibility so financial information feels organized, connected, and easier to manage. View Financial Clarity Package → 🔹Why are bookkeeping errors increasing as we grow? Bookkeeping errors tend to increase when financial activity passes through more hands and systems without consistent quality controls guiding the process. As transaction volume rises, more bookkeeping entries are recorded, transferred, reviewed, and adjusted across different tools and team members, creating additional opportunities for small mistakes to occur. When reviews happen inconsistently or too late in the cycle, minor coding errors, misclassifications, and reconciliation gaps can accumulate across accounting periods. Correcting those issues often requires more effort than maintaining accuracy from the start, making financial records feel unreliable even when the team is working carefully. Strengthening execution discipline and establishing clearer quality checkpoints helps restore accuracy so bookkeeping remains dependable as activity increases. View Accounting Execution Package → 🔹Why am I still involved in day-to-day accounting? Leaders often remain closely involved in day-to-day accounting because financial oversight gradually turns into constant operational involvement. What starts as occasional review can evolve into answering urgent questions, approving routine transactions, resolving coding confusion, and stepping in whenever issues stall progress. Over time, accounting stops feeling like a background function and starts demanding regular leadership attention. This involvement rarely happens by choice. As businesses grow, financial responsibilities expand faster than the capacity of internal teams to manage them independently. Without reliable support handling the flow of daily activity, leaders become the default point of escalation for anything unclear, urgent, or sensitive. The result is steady decision fatigue and less time available for strategic priorities. Strengthening the accounting function restores a healthier separation between leadership and routine execution, allowing financial operations to run more reliably with less day-to-day leadership involvement. View Controller Lite Package → (For Close & Reporting Burden) View Accounting Execution Package → (For Operational Burden) 🔹What if my accounting needs don’t fit a fixed monthly scope? Not every business needs or wants a fixed-scope monthly retainer. Some organizations operate best with flexibility in how accounting responsibilities are supported while still maintaining a consistent, ongoing professional relationship. Hourly Accounting Support allows companies to choose which accounting responsibilities are handled externally while preserving controller-level close standards. Support can include accounts receivable, accounts payable, reporting preparation, reconciliations, 1099 preparation / filing, and close execution, delivered within existing systems and aligned with how the organization already operates. When a bundled monthly package isn’t necessary or desired but reliable accounting discipline still matters, hourly support provides an adaptable partnership designed around your business rather than forcing a fixed service format. View Hourly Accounting Support → Build Structure That Frees You. Designed for founders who want clean, consistent financials and the confidence to make decisions without second-guessing. If that’s what you’re building toward, I’m here. Phone (805) 410-8647 Email Brett@BrettJFedererAccounting.com Connect LinkedIn Book a Call

Outsourced accounting services with controller-level close standards. Built for founders who want the books handled without managing the day-to-day Accounting Execution Package Bookkeeping Services, Accounting Execution, and Month-End Close Support For founders who are tired of being the accounting system Accounting Execution Package The Accounting Execution Package provides recurring bookkeeping services and accounting execution for companies that need more capacity without adding another full-time accounting hire. It functions as outsourced staff-accountant-level support across accounts payable, accounts receivable, transaction entry, bank and credit card reconciliations, 1099 preparation, and month-end close, all within a structured recurring cadence. What's Included in Accounting Execution Package Every Month: Execution ◆ Accounts Payable Batches Prepared ◆ Customer Invoices Prepared ◆ Transaction Entry & Coding ◆ Bank & Credit Card Reconciliations ◆ General Ledger Maintenance ◆ W-9s Collected from New Vendors ◆ Supporting Documentation Maintained Every Month: Close ◆ Monthly Soft Close ◆ Material Issues Flagged Each Month ◆ Adjusting Journal Entries ◆ Review of Bank & Credit Card Reconciliations ◆ Every Close Tracked to a Checklist ◆ Close Automation Within Your Existing Structure Every Quarter ◆ All Monthly Work, Plus: ◆ Quarterly Hard Close & Validation ◆ Key Balance Sheet & P&L Reconciliations ◆ Unusual Variances Researched & Explained ◆ Quarterly Financial Package Plus: Year-end 1099 filing, and a Capitalization Policy if one isn't already in place. Works alongside: Sales tax filings, compliance filings, and policy creation are available as Add-Ons. Your leadership on strategy and forecasting, and your tax provider on filings. Need more? Execution Gaps Accounting owns your time Missed payments Invoice errors Unreconciled accounts Cash uncertainty Process breakdowns Close delays System drift 1099 confusion Unreliable Financials Stabilized Outputs Time reclaimed Accounts Payable batched Accounts Receivable batched Bank / Credit Cards Reconciled Cash position understood Execution issues resolved Close blockers cleared System integrity maintained 1099s Prepared and Filed Monthly Soft Close + Quarterly Hard Closes Performed Accounting Execution Package Structure Onboarding Onboarding Orientation before anything moves. Before recurring execution begins, access is established, onboarding information is gathered, and expectations are aligned so accounting activity can begin cleanly. What happens in this phase: Accounting system access is established Banking and financial accounts are connected Bill, invoice, and document workflows are reviewed Approval and batching expectations are discussed Existing accounting workflows and procedures are evaluated Monthly and quarterly timing expectations are aligned What this phase is not: No major restructuring or accounting redesign takes place yet No retroactive cleanup or normalization of historical activity This phase exists to prepare the workflow before recurring execution begins This phase focuses on orientation, not operational change. Accounts Payable Execution Accounts Receivable Execution Data Entry / Bank Reconciliations Monthly Execution Quarterly Validation & Financials Onboarding Accounts Payable Execution Accounts Payable Execution Keep payables moving cleanly. Vendor bills move through a structured batching process so approvals stay organized and payable activity becomes easier to manage as operational volume increases. What happens in this process: Bills are routed through a centralized intake flow Payable batches are prepared on a recurring cadence Missing approvals or incomplete items are surfaced Unresolved items are rolled into the next scheduled batch Supporting documentation is maintained Batch timing and intake expectations stay consistent W-9 gathering and 1099 preparation and filing at year-end What this is not: No payments are released by the Firm No vendor management is performed No cash control transfers away from management The objective is organized payable execution, not outsourced financial control. Accounts Receivable Execution Data Entry / Bank Reconciliations Monthly Execution Quarterly Validation & Financials Onboarding Accounts Payable Execution Accounts Receivable Execution Accounts Receivable Execution Keep receivables moving consistently. Customer invoices move through a structured batching process so billing activity stays organized and receivable execution becomes easier to manage as operational volume increases. What happens in this process: Customer invoices are prepared on a recurring cadence Approved billing information is processed through Client-owned systems Invoice timing and batching expectations stay consistent Limited corrections to previously issued invoices are handled as needed Supporting billing documentation is maintained What this is not: No pricing decisions or contract interpretation is performed No collections activity or customer management is performed No sales tax determination or tax advisory work is performed Sales tax registration and filing support is available as a separate Add-On. The objective is organized receivable execution, not outsourced revenue management. Data Entry / Bank Reconciliations Monthly Execution Quarterly Validation & Financials Onboarding Accounts Payable Execution Accounts Receivable Execution Data Entry / Bank Reconciliations Data Entry / Bank Reconciliations Keep the records tied to reality. Transaction activity is recorded and reconciled on a recurring cadence so balances remain organized, cash activity stays traceable, and discrepancies surface earlier. What happens in this process: Transaction activity is recorded within the accounting system Bank and credit card accounts are reconciled regularly Transaction classifications and supporting detail are reviewed during reconciliation Supporting transaction documentation is maintained Reconciliation discrepancies are documented and surfaced for review What this is not: No guarantee that all discrepancies are identified immediately No forensic review or exhaustive transaction examination is performed No forward-looking cash forecasting is provided The objective is reliable transaction records and reconciled cash visibility. Monthly Execution Quarterly Validation & Financials Onboarding Accounts Payable Execution Accounts Receivable Execution Data Entry / Bank Reconciliations Monthly Execution Monthly Execution It runs. With the system stable, the monthly close operates as a disciplined, repeatable process. Each month produces a consistent, internally reliable view of performance without intervention or correction. What happens in this phase: The books move through a structured monthly soft close Material items and risks are surfaced as they appear What this phase is not: Not rebuilding, corrective work, or major system changes Not a deliverable phase, no financial statements are issued The period is not locked, preserving flexibility until quarterly validation No comprehensive cleanup, policy redesign, or retrospective review of all prior activity Consistent. Predictable. No surprises. Quarterly Validation & Financials Onboarding Accounts Payable Execution Accounts Receivable Execution Data Entry / Bank Reconciliations Monthly Execution Quarterly Validation & Financials Quarterly Validation & Financials Confirm it holds. Produce Financials. At quarter-end, the system is validated, financials are finalized, and numbers move from internally reliable to usable for leadership and governance. What happens in this phase: Key accounts are reconciled and adjustments are finalized A structured validation confirms the period is fully closed Material variances are identified, understood, and documented The quarterly financial package is produced for internal use, including: Balance Sheet (year-to-date; year-to-date by month) Profit & Loss (year-to-date; year-to-date by month) Cash Flow, segment reporting, and year-to-date by quarter (available on request) What this phase is not: Not an audit, review, or assurance engagement Not real-time or on-call involvement Not forward-looking advisory work The numbers hold. The period is closed. Ongoing Communication Communication is handled through structured updates and scheduled touchpoints, not real-time messaging platforms such as Slack or Teams. Requests are handled within the established cadence and priorities of the close. Supported Software The Accounting Execution Package operates within the Client’s existing accounting and banking systems rather than replacing them. Existing platforms and workflows remain in place while recurring execution and close activity stabilize around them. The Firm does not assume control over cash movement, banking authority, or operational management, and any bank access is limited to read-only and download access. Supported accounting systems include: QuickBooks Xero Odoo Sage and similar accounting systems Capitalization Policy Included Every Accounting Execution Package client receives a basic capitalization policy if one is not already in place. This gives fixed asset treatment a clear threshold, so capitalization decisions are handled consistently during the close instead of being decided differently from month to month. The policy is designed for practical internal use within the existing accounting structure. Broader accounting policy creation, workflow redesign, historical cleanup, or system stabilization are handled through a different package or available add-on when needed. Pricing & Terms I believe in clean numbers — and clean pricing. Recurring Services Retainer Starting at $4,800 / Month Overage + $150 / Hour Schedule a Call The not-so-‘Fine Print’ This section exists to remove surprises, not to bury terms. Additional terms may be outlined in your Engagement Agreement, which governs in the event of any conflict. Read This 🔹 Hourly Overages What They Are Overage hours provide a simple way to handle work that goes beyond the monthly package scope but still relates to the package already in place. They keep the engagement flexible when a month requires more time than the standard package is designed to cover How They Are Billed Overage time is tracked in 30-minute increments, rounded up, summarized, and billed the following month at $150/hour. Requests are handled within normal business capacity and prioritized alongside recurring client commitments. 🔹 Retainer vs. Overage Hours vs. Add-Ons Retainer If it is about work already being performed, it is usually included. Routine questions, clarification, and meetings about work already being performed in the package are included. You should not feel like every normal question starts a timer. Overage Hours If it adds time to the existing package work, it may be overage time. Applies when a request extends beyond the normal close cadence but still relates to work already being performed. This may include analysis, research, deeper review, extended reconciliation work, meetings that require preparation or additional work, or other close-related support beyond the normal monthly scope. They may also apply when the close itself requires unusual time due to abnormal complexity, higher-than-normal activity, or issues that surface during review and require additional work before the records can be closed properly. Add-Ons If it needs its own scope, it is treated separately. Applies when the request is a separate service area, larger project, or defined deliverable that needs its own scope before work begins. 🔹 Billing Mechanics Invoicing & Timing Payment is due within fifteen (15) days. Services may be paused for non-payment. Fixed-scope packages are billed in advance at the start of each calendar month for the month ahead. If services begin mid-month, the initial invoice is prorated based on the calendar start date. All subsequent full months are billed at the standard monthly rate. Hourly overages incurred are billed on the following month’s invoice. Service Scope The Accounting Execution Package provides structured transactional execution and controller-level accounting support within the defined monthly scope. Services are designed to operate within an existing accounting environment and do not include system rebuilds, historical cleanup, policy design, or separately scoped project work unless explicitly agreed. Third-Party Costs & Access Service fees cover professional services only and do not include third-party software subscriptions. Client-facing accounting platforms are licensed and paid for directly by the Client, with access provided through advisor roles or client-created credentials. Pricing Alignment Pricing reflects the structure and complexity of your accounting environment at the time of onboarding. If that structure evolves over time, pricing may adjust to remain aligned with the level of support required. 🔹 Communication & Support How communication works Communication is integrated into each retainer engagement as part of the structured workflow. This includes clarification of work performed and communication necessary to support the close process and maintain consistency within the scope of the package. What’s included Questions or discussion points addressed within the existing workflow are incorporated into the engagement. This includes straightforward clarification and context related to work already being performed. Communication channels Communication occurs via email and scheduled meetings. Slack, Microsoft Teams, text messaging, and other real-time platforms are not used for ongoing support. Response timing Responses are provided in a timely manner based on complexity and current execution demands. When overages apply Requests that require additional analysis, research, or work beyond the structured workflow are addressed as hourly overages. See Hourly Overages section above for details. 🔹 Annual January Rate Adjustment Retainer rates increase by 5% each January to account for inflation and continued system upkeep. Clients who begin or convert into this package during Q3 or Q4 are excluded from the immediately following January adjustment. Their first increase occurs the next January, with annual January adjustments applying thereafter. Rate adjustments are automatic and apply only to future billing periods. Services may be canceled under the terms above if the engagement is no longer a fit. 🔹 Client Responsibility Clients are expected to provide timely cooperation and access to records. If information is withheld or access is restricted, services may be paused. Persistent delays or unresponsiveness may result in paused service or early termination. 🔹 If It’s Not for You If it's not for me Initial 30-Day Fit Period Leave anytime. Either party may terminate the engagement immediately by providing written notice. Services conclude immediately. Services end when written notice is received unless both parties agree in writing that specific open work will continue. No termination fees. Any invoice already issued for the current billing period remains due as billed, but no termination fee applies. Transition support included. Reasonable transition and disengagement services directly related to the engagement are included at no additional charge . Additional work is billed separately. Work requested beyond the included package scope continues to be billed at the applicable hourly overage rate. After the Initial Fit Period 30 days' notice. Either party may terminate the engagement by providing 30 calendar days' written notice. Fees are fixed for the notice period. If you request that active work conclude earlier, the full 30-day notice period remains billable. Transition support included. Reasonable transition and disengagement services directly related to the engagement are included at no additional charge. Additional work is billed separately. Work requested beyond the included package scope during the notice period, or after active work has concluded, will be billed at the applicable hourly rate. Proration is straightforward. Any portion of the notice period extending into the following month is prorated using a standardized 30-day month. Frequently Bought Together Clients often pair this package with one or more compatible Add-Ons. Best Fit Add-On Sales Tax Filings Sales Tax Filings Add-On Details → Sync Historicals Into Your Forecast Add-On Details → Scoped Historical Cleanup Add-On Details → Accounting Policy Architecture Add-On Details → You shouldn't have to manage accounting on your own. It should keep moving without you having to stay in the weeds. Accounting execution moves forward in the background, without requiring your constant involvement. Questions About Accounting Execution and Transactional Support If accounting is running through you instead of running on its own, these questions are for you. 🔹How do I stop doing my own accounting as a founder? Accounting stays on a founder's plate when no coordinated structure owns execution end to end. AP, AR, reconciliations, and the close end up requiring constant founder input because no single function owns the full flow. The Accounting Execution Package centralizes that execution so transactions are batched, the close runs on schedule, and accounting moves forward without requiring founder involvement to keep it going. 🔹What is outsourced accounting execution and how is it different from a bookkeeper? A bookkeeper records transactions but typically does not own the full execution flow from AP and AR through reconciliations and close. Outsourced accounting execution owns that entire cycle as a coordinated structure, including batched AP and AR processing, reconciliations, and monthly close, within your existing systems. The Accounting Execution Package is built for founders who need the full execution layer handled without managing it themselves. 🔹How do I know if I need outsourced accounting execution or a controller? Execution and controller-level oversight solve different problems. If transactions are not being processed, invoices are not going out, reconciliations are falling behind, and the close is consuming founder time, that is an execution problem. If the system is running but results are inconsistent or hard to trust, that is an oversight problem. The Accounting Execution Package addresses the first scenario. Controller Lite addresses the second through controller-level monthly close. 🔹How much does outsourced accounting cost for a small business? The Accounting Execution Package is structured as a monthly retainer. The Accounting Execution Package starts at $4,800 per month and is designed for companies that need their full transactional accounting and close handled as one coordinated function rather than managing fragmented vendors or internal staff. 🔹What happens when a small business has no bookkeeper in place? Without a bookkeeper or internal accounting resource, transactional work stalls, reconciliations fall behind, and the close becomes the founder's problem by default. The Accounting Execution Package is designed for that situation, stepping in to own AP, AR, reconciliations, and close execution within your existing systems so the accounting function runs without requiring you to build an internal team first, or addressing deeper structural issues through a full accounting system rebuild. 🔹Why does accounts payable feel chaotic even when bills are being paid? AP chaos typically shows up when intake is unstructured, bills arrive through multiple channels, and payments are approved on an ad hoc basis rather than a defined cadence. Even when payments go out on time, the lack of batching and process creates uncertainty. The Accounting Execution Package owns AP on a structured weekly cadence so intake is clean, batches are predictable, and cash outflow stays visible without last-minute scrambling. 🔹How do I get invoices sent consistently without managing it myself? Inconsistent invoicing typically occurs when AR has no defined cadence and depends on founder memory or ad hoc requests. The Accounting Execution Package owns AR on a structured batched cadence, preparing and issuing invoices from your existing systems based on your approved inputs so cash inflows stay predictable without requiring you to manage the process directly. 🔹Why is my month-end close always delayed? Close delays typically show up when AP, AR, and reconciliations are not completed in a coordinated flow, creating blockers that compound by the time close begins. Without a coordinated execution structure, each piece creates a blocker for the next. The Accounting Execution Package ties AP, AR, reconciliations, and close into one coordinated cycle so blockers are cleared before they delay the close and prevent a consistent monthly close process. 🔹What is included in outsourced accounts payable and accounts receivable services? Outsourced AP includes bill intake, coding, and preparation of approval-ready payment batches on a weekly cadence. Outsourced AR includes invoice preparation and issuance on a twice-monthly cadence based on client-approved inputs. Neither service includes payment authorization, collections, or pricing decisions, which remain with the client. The Accounting Execution Package owns both within your existing systems as part of a defined recurring execution cycle. As a standalone alternative, Accounts Payable and Accounts Receivable may also be handled through flexible ongoing accounting support when the scope needs to adjust over time rather than remain fixed within a retainer. 🔹How do small businesses handle 1099 preparation without a full accounting team? 1099 preparation and filing typically becomes a problem when vendor records, W-9 collection, and payment tracking are not maintained consistently throughout the year. The Accounting Execution Package owns vendor information and payment data as part of ongoing AP execution, so 1099 preparation and filing is a natural output of the process rather than a year-end scramble. Financial Clarity, One Post at a Time 1 2 3 Build Structure That Frees You. Designed for founders who want clean, consistent financials and the confidence to make decisions without second-guessing. If that’s what you’re building toward, I’m here. Phone (805) 410-8647 Email Brett@BrettJFedererAccounting.com Connect LinkedIn Book a Call

I build clean, controller-grade financial systems for growing companies — from monthly reporting to one-time cleanup, policy builds, and process design. Explore the Accounting Services Controller-level accounting services provide the operational structure that keeps financial reporting reliable as companies grow. Structure Over Chaos. Clarity Over Complexity. Many growing companies don’t recognize they need controller-level structure until the numbers stop making sense, even with basic accounting services in place. This work sits between bookkeeping and CFO strategy. It keeps the close reliable, reporting clear, and decisions grounded, without pulling leadership into the weeds. Who This Is For Founder-led businesses where the numbers have stopped feeling reliable Companies that have outgrown ad hoc bookkeeping and need real structure Teams that want clean, decision-ready financials without dashboards, coaching, or chaos Especially well suited to SaaS, robotics, hardware, inventory, hospitality and operationally complex businesses. Why a Controller, and Why Now? Controller-level structure stabilizes the close and strengthens internal reporting before instability compounds. The numbers become reliable. Decisions become grounded. Structural changes are handled deliberately when needed, while the core service stays calm and consistent, so systems scale without noise. The Full Scope of Support Delivered through monthly packages, Add-Ons, or Hourly Support, depending on what you need. Controller Level ◆ Monthly Soft Close ◆ Quarterly Hard Close ◆ Adjusting Journal Entries ◆ Key Balance Sheet & P&L Reconciliations ◆ Unusual Variances Researched & Explained ◆ Financial Reporting Package ◆ Close Checklists & Automation Hands-On Execution ◆ Accounts Payable Batches ◆ Customer Invoicing ◆ Transaction Entry & Coding ◆ Bank & Credit Card Reconciliations ◆ General Ledger Maintenance ◆ W-9 Collection & 1099 Filing Projects & Specialized Work ◆ Historical Cleanup ◆ Sales Tax Registration & Filings ◆ Accounting Policies & Documentation ◆ Audit & Tax Support Schedules ◆ Forecast-to-Actual Updates ◆ System Transitions & Special Projects Works alongside: Compare the packages below, or book a free call. Your leadership on strategy and forecasting, and your tax provider on income tax filings. Not sure where to start? What I Take Off Your Plate Choose the engagement model that fits how your accounting needs operate. Fixed-price retainers provide defined recurring scope and predictable monthly pricing, while Hourly Accounting Support provides an adaptable ongoing relationship billed based on time incurred. Retainer Controller Lite Package Maintain the System through Monthly Closes Monthly Soft Close Material Issues Flagged Adjusting Journal Entries Quarterly Hard Close Key Account Reconciliations Variance Research Quarterly Financial Package (Internal Use Only) Capitalization Policy Explore Details Monthly Retainer Financial Clarity Package Build and Stabilize the System plus monthly closes Everything in Controller Lite, plus: Historical Cleanup Close Process Rebuilt Accounting Policies & Controls Explore Details Monthly Retainer Accounting Execution Package Operational execution plus monthly closes Everything in Controller Lite, plus: Accounts Payable Accounts Receivable Transaction Entry Bank & Card Reconciliations 1099 Preparation & Filing Explore Details Monthly Retainer Need Something Extra? Explore targeted accounting support for specific needs, including AP/AR, transaction entry and reconciliations, sales tax filings, 1099s, and historical cleanup. Explore Add-Ons Hourly Hourly Accounting Support Flexible ongoing accounting support as priorities evolve. Any Controller Lite Package Work Any Financial Clarity Package Work Any Accounting Execution Package Work Any Add-On or Other Special Project Work Explore Details Hourly · As Scoped Build Structure That Frees You. Designed for founders who want clean, consistent financials and the confidence to make decisions without second-guessing. If that’s what you’re building toward, I’m here. Phone (805) 410-8647 Email Brett@BrettJFedererAccounting.com Connect LinkedIn Learn More

Outsourced accounts receivable support for invoice preparation, billing cycle support, and A/R execution within your existing accounting systems. Hourly Add-On Accounts Receivable Support Outsourced accounts receivable and billing support for businesses that need invoicing, payment application, and customer balance tracking handled consistently within their existing accounting workflow. I work from client-approved inputs while pricing decisions, collections, and customer relationships remain with your team. How it works From approved inputs to applied payment. 01 Invoices prepared from your inputs Invoices are prepared by Brett J. Federer Accounting, APC based solely on Client-approved inputs such as rates, quantities, terms, and supporting documentation. 02 You review and approve You review each invoice before it is issued. No invoice is sent to a customer without your explicit approval. 03 Invoices issued to customers Approved invoices are issued through your accounting system on a structured, batched cadence, typically twice per month unless otherwise agreed. 04 Payments applied and balances tracked Incoming payments are applied in your accounting software based on available remittance information. Customer balances are tracked for visibility. What's Included Invoice preparation from Client-approved inputs Invoice issuance following Client approval Payment application in your accounting software Basic tracking of customer balances Structured invoice batching What's Not Included Collections activity or collections follow-up Customer disputes or negotiations Pricing decisions or contract interpretation Credit decisions or credit analysis Customer account management Tracking contract-level triggers for invoice issuance Pricing Simple hourly billing. No retainer required. You pay for the hours used each month. Scale up or pause as your needs change. Per Hour $150 Billed monthly in arrears Minimum Monthly Billing Billing Cycle Time Tracking Auto-Renews Monthly Cancellation 2-hour minimum Monthly 30-minute increments Yes Anytime, no penalty Frequently Bought Together Clients using this service often pair it with a core package or a related add-on. Best Fit Retainer Package Financial Clarity Package Financial Clarity Package Details → Sales Tax Filings Add-On Details → Transaction Entry & Reconciliation Support Add-On Details → Accounts Payable Support Add-On Details → Build Structure That Frees You. Designed for founders who want clean, consistent financials and the confidence to make decisions without second-guessing. If that’s what you’re building toward, I’m here. Phone (805) 410-8647 Email Brett@BrettJFedererAccounting.com Connect LinkedIn Learn More

Transaction entry and reconciliation support for companies that need accounting execution handled alongside their controller-level package, without hiring a separate bookkeeper. Retainer Add-On Transaction Entry & Reconciliation Support Add recurring staff-accountant-level support for transaction entry, account coding, and bank and credit card reconciliations within your existing accounting structure. This gives finance teams dependable accounting execution while the broader controller-level engagement stays focused on close, reporting, and oversight. How it works From transaction activity to reconciled records. 01 Transaction source access confirmed Bank feeds, credit card connections, uploaded statements, connected platforms, or client-approved reports are confirmed for use. 02 Transactions entered and categorized Incoming transactions are recorded and coded to the appropriate accounts using your existing chart of accounts and established categorization rules. 03 Unresolved items flagged for direction Items that cannot be categorized, matched, or resolved mechanically are documented and surfaced for direction rather than assumed. 04 Accounts reconciled monthly Bank and credit card accounts are reconciled against statements each month using available records, connected sources, and any direction received. What's Included Monthly transaction entry and categorization Bank and credit card reconciliations Uncategorized transaction flags Basic vendor name cleanup Basic Chart of Accounts alignment for transaction entry Source activity from connected platforms or client-approved reports What's Not Included Accounts payable or accounts receivable management Revenue recognition analysis or deferred revenue scheduling Multi-entity or intercompany transaction handling Journal entries requiring management judgment or estimates Cleanup of historical or backlogged periods Transaction entry and reconciliation are performed on a monthly cycle aligned with the close process. Pricing Flat monthly pricing. Paused or resumed as needed. You know the cost before work begins. Pause or resume as needed. Per Month $850 Billed monthly in arrears Minimum Commitment Billing Cycle Overages Auto-Renews Monthly Cancellation Three Month s Monthly $150/hour* Yes Anytime, no penalty *Overages may apply when a request requires additional analysis, investigation, cleanup, or manual effort beyond the standard retainer. Frequently Bought Together Clients using this service often pair it with a core package or a related add-on. Best Fit Retainer Package Controller Lite Controller Lite Details → Financial Clarity Package Details → Sync Historicals Into Your Forecast Add-On Details → Sales Tax Filing Add-On Details → Build Structure That Frees You. Designed for founders who want clean, consistent financials and the confidence to make decisions without second-guessing. If that’s what you’re building toward, I’m here. Phone (805) 410-8647 Email Brett@BrettJFedererAccounting.com Connect LinkedIn Learn More

A structured pricing approach designed to keep expectations clear and financials calm. Pricing follows a two-step method: billable structures first, then the complexity checklist. Pricing Each package is built around the same controller-level standards. The difference is the level of additional accounting support included. MOST COMMON STARTING POINT Your books work, but nobody is watching them. Controller Lite Maintain the system through monthly controller level closes. The foundation everything else builds on. RETAINER STARTS AT $2,400 / mo OVERAGE RATE $150 / hr Book a Call Your system needs to be built or rebuilt. Financial Clarity Package Stabilize and rebuild the accounting system for long term reliability. A 6 to 12 month implementation phase transitions into recurring support. IMPLEMENTATION STARTS AT $5,500 / mo RECURRING STARTS AT $2,400 / mo OVERAGES $150 / hr Book a Call You want someone running the books entirely. Accounting Execution Package Transactional execution through month end close and reporting. For founders who are tired of being the accounting system. RETAINER STARTS AT $4,800 / mo OVERAGE RATE $150 / hr Book a Call For companies that want ongoing support & flexibility. Hourly Accounting Support A flexible ongoing accounting relationship for recurring and complex needs. Billed in 30 minute increments. RATE $150 / hr MONTHLY MINIMUM $350 / mo Book a Call Pricing is determined through a structured evaluation of your accounting complexity, including factors like entity count, revenue model structure, reporting requirements, and system stability. The prices below reflect the simplest engagement type for each package. Why it costs less to work with me Full-Time Controller Brett J. Federer Accounting, APC Typically active within days No payroll taxes, benefits, or PTO No recruiting or onboarding costs Cancel with 30 days’ notice Illustrative comparison based on current California Controller and Assistant Controller compensation, plus typical employer payroll taxes, benefits, and paid time off. Side by Side Comparison All packages share the same controller level close. Here is what differs. Packages Monthly soft close Material issues flagged Adjusting journal entries Quarterly hard close Key account reconciliations Variance research Quarterly internal financials Close checklists & automation Capitalization policy created Historical accounting cleanup Accounting policy & controls Close process rebuild AP / AR Transaction entry Bank & card reconciliations W-9 collection & 1099 filing Other accounting support Starting at: Billing method: - Controller Lite Financial Clarity Package Accounting Execution Package Hourly Accounting Support ✓ ✓ ✓ As scoped ✓ ✓ ✓ As scoped ✓ ✓ ✓ As scoped ✓ ✓ ✓ As scoped ✓ ✓ ✓ As scoped ✓ ✓ ✓ As scoped ✓ ✓ ✓ As scoped ✓ ✓ ✓ As scoped ✓ ✓ ✓ As scoped ✓ As scoped ✓ As scoped ✓ As scoped ✓ As scoped ✓ As scoped ✓ As scoped ✓ As scoped As scoped $2,400/mo $5,500/mo - Implementation $2,400/mo - Recurring $4,800/mo $150/hr $350/mo - Minimum Monthly Retainer Monthly Retainer Monthly Retainer Hourly Add-Ons for Retainer Packages Retainer -Based Add-Ons Sync historicals into your forecast Transaction Entry & Reconciliation Support 1099 Preparation and Filing Varies by selected add-on Hourly Add-Ons Accounts payable support Accounts receivable support Scoped historical cleanup $150/hr per selected add-on Separately Scoped Accounting policy architecture Sales tax filings Special projects & custom support Priced after review If Your Business Has Multiple Accounting Structures Some businesses operate across multiple sites, service lines, or segments that each require their own financial tracking. This chart helps identify how many billable structures your business has. Tap a box to see definitions (optional) Do you operate more than one physical site that I'll be maintaining? i.e. stores, facilities, locations, or operational hubs Not client or third-party locations. No Do you have more than one service line or segment at this site? Different workflows, Different cost structures, Separate reporting Financially independent from other segments or services No Yes Do these segments need separate financials or reporting? Separate books, Separate workflows, Separate business-unit profitability. Client-level, project-level, or basic Profit & Loss tagging does not count. Yes Do you have more than one service line or segment at each site? Different workflows, Different cost structures, Separate reporting Financially independent from other segments or services No Do these segments need separate financials or reporting? Separate books, Separate workflows, Separate business-unit profitability. Client-level, project-level, or basic Profit & Loss tagging does not count. Yes Do these segments need separate financials or reporting? Separate books, Separate workflows, Separate business-unit profitability. Client-level, project-level, or basic Profit & Loss tagging does not count. No Billed as one structure Yes Each distinct segment = One billable structure Yes Each distinct site = One billable structure No No Billed as one structure Yes Each distinct site = One billable structure All billable structures (sites or segments) are individually priced. If you’re unsure, continue with the closest fit. Edge cases are handled during onboarding. This gives an estimate. Final scope is confirmed during onboarding. Want to talk through how this structure would work inside your business? No commitment. A short call to see whether the fit makes sense. Book a Call

Controller-level accounting for complex businesses managing evolving models, inventory, contracts, reporting layers, and other organizational complexity. Controller-Level Accounting for Complex Businesses For businesses where growing complexity has made the close, reporting, and accounting harder to manage. Without Controller-Level Structure Multi-entity reporting is fragmented Intercompany activity creates confusion Foreign currency treatment varies Revenue treatment is inconsistent Allocations lack clear support Segment reporting is difficult to compare Accounting practices vary across the business Close ownership is unclear Technical accounting is inconsistent Leadership questions the numbers With Controller-Level Structure Multi-entity reporting is more consistent Intercompany processes are defined Foreign currency follows defined policy Revenue treatment is documented Allocations follow defined methods Segment reporting has clear structure Accounting practices are standardized Close ownership is defined Technical accounting follows clear policies Leadership trusts the numbers Want to talk through how this structure would work inside your business? Click the trees below. Because clarity, like a forest, is built one strong root at a time. Where Structural Complexity Strains Accounting Accounting begins to strain when entities, contracts, reporting dimensions, operating teams, and technical requirements expand faster than the structure supporting them. Evolving Business Models & Accounting Structure As companies introduce new products, service models, ERP systems, contract structures, or operating teams, the accounting structure does not always evolve with them. Reporting, processes, and ownership must be redesigned to reflect how the business now operates. Inventory & Bill of Materials Costing As materials, finished goods, equipment, and hardware move through purchasing, production, storage, deployment, and multiple locations, businesses need clear ownership, traceable item flows, consistent BOM-based costing, and reconciliation processes that connect physical inventory activity to the financial statements. Revenue Recognition & Contract Accounting Multiple revenue models, milestones, bundled obligations, and nonstandard agreements may require separate recognition conclusions within the same organization, each supported by the underlying agreement rather than a default assumption. Segments, Allocations & Management Reporting Reporting by segment, class, project, client, department, or location depends on stable definitions and defensible allocation methodologies that remain comparable across reporting periods. Decentralized Operations & Control Environment Multiple locations, departments, and operating teams can apply the same accounting policy differently unless responsibilities, approval structures, and review ownership are clearly established. Technical Accounting & Close Governance Complex GAAP topics, estimates, and capitalization decisions require documented conclusions, supporting analysis, and clear approval before they are reflected in the financial statements. Built From Experience in Complex Environments This page comes from years of experience working inside businesses where accounting had to support changing contract terms, distributed operations, technical decisions, and reporting needs that could not be managed through one simple process. In one environment, that meant building systems around heavily negotiated contracts, standardizing pass through billings, strengthening close ownership, and maintaining reliable reporting through major operational and system changes. In another, it meant creating policies and controls that could work across a North American headquarters, additional U.S. branches, and Canada. Those environments required more than completing accounting tasks. Policies had to remain consistent across teams and locations. Contract terms had to be traceable. Billing methods had to be supportable. Close responsibilities had to be clear. Reporting had to remain dependable as complexity increased. That experience is what shaped the structure shown here. North America-Wide Standardization Created a paperless accounting policy adopted across the North American headquarters, additional U.S. branches, and Canada. Trained 28 accountants and improved consistency, version control, and data integrity across locations. Pass Through Billing Standardization Replaced manual, transaction by transaction expense reviews with a standardized per diem policy for pass through billings. The new policy, workflows, and training reduced close delays and billing disputes while eliminating write offs tied to itemized billing. Contract Terms Made Traceable Built a database to track every customer contract and addendum after negotiated agreements no longer matched the standard template. The system preserved the terms actually in force and supported accurate ASC 606 revenue recognition. 16 → 2 Days to close the books Reduced the month-end close cycle from 16 business days to 2 business days through stronger reconciliations, process ownership, and close discipline. Why it costs less to work with me Full-Time Controller Brett J. Federer Accounting, APC Typically active within days No payroll taxes, benefits, or PTO No recruiting or onboarding costs Cancel with 30 days’ notice Illustrative comparison based on current California Controller and Assistant Controller compensation, plus typical employer payroll taxes, benefits, and paid time off. The Full Scope of Support Delivered through monthly packages, Add-Ons, or Hourly Support, depending on what you need. Controller Level ◆ Monthly Soft Close ◆ Quarterly Hard Close ◆ Adjusting Journal Entries ◆ Key Balance Sheet & P&L Reconciliations ◆ Unusual Variances Researched & Explained ◆ Financial Reporting Package ◆ Close Checklists & Automation Hands-On Execution ◆ Accounts Payable Batches ◆ Customer Invoicing ◆ Transaction Entry & Coding ◆ Bank & Credit Card Reconciliations ◆ General Ledger Maintenance ◆ W-9 Collection & 1099 Filing Projects & Specialized Work ◆ Historical Cleanup ◆ Sales Tax Registration & Filings ◆ Accounting Policies & Documentation ◆ Audit & Tax Support Schedules ◆ Forecast-to-Actual Updates ◆ System Transitions & Special Projects Works alongside: Compare the packages below, or book a free call. Your leadership on strategy and forecasting, and your tax provider on income tax filings. Not sure where to start? What I Take Off Your Plate Choose the engagement model that fits how your accounting needs operate. Fixed-price retainers provide defined recurring scope and predictable monthly pricing, while Hourly Accounting Support provides an adaptable ongoing relationship billed based on time incurred. Retainer Controller Lite Package Maintain the System through Monthly Closes Monthly Soft Close Material Issues Flagged Adjusting Journal Entries Quarterly Hard Close Key Account Reconciliations Variance Research Quarterly Financial Package (Internal Use Only) Capitalization Policy Explore Details Monthly Retainer Financial Clarity Package Build and Stabilize the System plus monthly closes Everything in Controller Lite, plus: Historical Cleanup Close Process Rebuilt Accounting Policies & Controls Explore Details Monthly Retainer Accounting Execution Package Operational execution plus monthly closes Everything in Controller Lite, plus: Accounts Payable Accounts Receivable Transaction Entry Bank & Card Reconciliations 1099 Preparation & Filing Explore Details Monthly Retainer Need Something Extra? Explore targeted accounting support for specific needs, including AP/AR, transaction entry and reconciliations, sales tax filings, 1099s, and historical cleanup. Explore Add-Ons Hourly Hourly Accounting Support Flexible ongoing accounting support as priorities evolve. Any Controller Lite Package Work Any Financial Clarity Package Work Any Accounting Execution Package Work Any Add-On or Other Special Project Work Explore Details Hourly · As Scoped Build Structure That Frees You. Designed for founders who want clean, consistent financials and the confidence to make decisions without second-guessing. If that’s what you’re building toward, I’m here. Phone (805) 410-8647 Email Brett@BrettJFedererAccounting.com Connect LinkedIn Learn More