Financial Clarity Package

For businesses that need their accounting system built or stabilized.
Stabilize and rebuild the accounting system for long-term reliability

Financial Clarity Package by Brett J. Federer Accounting

The Financial Clarity Package is designed for companies scaling past early growth, where bookkeeping and tools still produce reports but no longer produce confidence. At this stage, the issue is not effort or access to data. It is unresolved accounting friction that quietly undermines trust in the numbers.

This package replaces reactive fixes with a durable accounting structure built to hold up under growth. Once the system is stable, monthly closes keep numbers current and quarterly closes finalize them with the consistency and discipline leadership and boards expect.

Operating assumption: A dedicated bookkeeper is required and may be full-time, part-time, fractional, outsourced, or contract-based.

What Quietly Breaks

What Replaces It

Ad Hoc Workflows

Delayed Close

Unreliable History

Inconsistent Numbers

Founder Dependency

Codified Accounting Systems

Financial Clarity
Package

Predictable Close

Defensible History

Structurally Reliable

System Independence

How the Structure Is Built

The Financial Clarity Package begins with a one-time stabilization phase focused on rebuilding the accounting system at its foundation. This work is intentional, sequenced, and finite, replacing reactive fixes with a structure that holds under growth.

You’re the expert at what you do.

Let me keep the financials stable so you can keep building.

Behind every clean report is one consistent system — built to scale with you, not slow you down.

Financial Clarity
Package

Implementation
& Onboarding
(Typically 6-12 Months)

One-Time Stabilization (Foundation Build)

Implementation & System Build

This phase stabilizes and restructures the accounting system to support reliable monthly and quarterly reporting. Reconciliations are untangled, close mechanics are defined, and workflows are rebuilt so results hold consistently. The goal is a system that behaves predictably as the business grows.

Close Architecture & Reporting Cadence

The close process is rebuilt with clear structure, timing, and review points. Dependencies and handoffs are defined so monthly and quarterly closes run consistently and without last-minute pressure. This establishes a cadence leadership can trust.

System-Level Scope (Accounting)

Scope is limited to financial structure and reporting integrity. Excludes IT development, system coding, and operational process design.
Scope includes, but not limited to:
- Reconciliations & Corrections: Material balance issues as identified
- System Stabilization: Account mappings, configurations, and automation
- Accounting Infrastructure: Policy and internal controls
- Reporting Alignment: Reporting structure and close outputs standardized
- ERP Stabilization: Accounting-side remediation post-conversion

Issue Intake & Prioritization Framework

During Implementation, clients are encouraged to surface known issues, gaps, and pain points early. Issues are logged, grouped, and prioritized within the implementation roadmap. Not all issues are addressed immediately. Sequencing is determined based on system integrity, risk, and dependency order.

Bookkeeper Coordination & Standards Alignment

Accounting standards and classifications identified during the close are communicated to the bookkeeper for visibility or alignment with the reporting structure. All company staff report to internal management. Brett J. Federer Accounting does not manage or supervise client personnel. Responsibility for implementation, compliance, and enforcement of these standards remains with client management. These standards apply throughout implementation and ongoing support.

Transition Readiness & Risk Reduction

As the system stabilizes, recurring risks and fragile areas are identified and reduced through structural design. Access is intentionally reduced toward the end of implementation to confirm the structure holds under normal operating conditions.

This is a high-touch phase with elevated access during setup, followed by a transition into structured ongoing support once the system is stable. During implementation, management is strongly encouraged to surface known issues, gaps, and priorities so they can be evaluated and intentionally sequenced into the build. This ensures the structure reflects real operating needs from the start, rather than relying on open-ended discovery later.

Recurring
Services

Monthly Accounting
Oversight (Preservation)

Monthly Close Discipline (Soft Close)

Each month, the books move through normal close procedures to maintain a dependable, internally reliable view of financial performance without prematurely locking the period, preserving flexibility while ensuring numbers remain internally consistent, comparable across periods, and reliable for ongoing decisions.

Cash Visibility Graphs

Each month, standardized graphs track total cash balance, cash in, and cash out. These views are presented consistently month over month so changes in burn, inflows, or pressure surface early rather than after issues compound. Historical and current-state visibility only, not forward projections.

System Hygiene

The close structure, reporting logic, and cadence established during implementation are preserved as the business grows. Minor bookkeeping items identified during the close are communicated to the bookkeeper for visibility, with recurring patterns escalated to management as appropriate.

Material Variance & Accounting Risk Review

Material variances, unusual entries, or compliance risks are flagged directly as they surface, so they don’t get lost in the numbers. Not a standing deliverable, but a safeguard to ensure important issues are surfaced clearly when they arise.

Quarterly Close &
Internal Financial Package (Validation)

Close Finalization (Hard Close)

At quarter-end, a hard close is performed with key accounts reconciled, adjustments finalized, and the period locked, producing the definitive internal financial package used for leadership review, internal governance, and informed decision-making.

Financial Validation

Each quarter, a structured internal validation is performed to confirm periods are fully closed, reconciliations are complete, material variances are identified and understood from an accounting perspective, and reporting remains structurally consistent. The objective is to confirm the financial system continues to operate as designed and produces reliable internal-use financials.

Quarterly Financial Package (Internal Use Only)

Prepared from client-provided records; not an audit or review or fraud detection.

All financials are prepared for internal management use only.
If unusual items are identified, they will be communicated promptly.
Scope includes:
- Balance Sheet (2x): Year-to-date as of quarter close; Year-to-date with monthly splits
- Profit & Loss (2x): Year-to-date as of quarter close; Year-to-date with monthly splits
- Cash Flow (optional): Provided upon request
Upon request, segmented reporting (e.g., by site, project, or service line) may be provided where such structure already exists; this phase does not include the design or rebuilding of reporting structures.
Quarterly or quarter-over-quarter comparative views, where they derive directly from existing monthly data, may be generated upon request.

Scope (Applies to All Recurring Services):

The Financial Clarity Package operates within a structured implementation and month-end close cadence rather than real-time or on-call interaction. Work is completed asynchronously within client-owned systems and validated through the close and defined implementation milestones. This phase focuses on building, correcting, or stabilizing accounting structure, with standards, policies, and foundational issues addressed as needed to establish a durable accounting system.

Communication occurs through email, scheduled meetings, and documented requests, rather than real-time messaging platforms such as Slack or Teams. Requests are handled based on implementation priorities and close-cycle requirements.

Services do not include a comprehensive examination or review of all transactions and do not constitute an audit, review, or assurance engagement. Adjustments are performed based on issues identified through normal close procedures and information made available during service delivery. The service is designed to surface material issues as encountered but does not guarantee identification of all errors. Work is performed using professional judgment and sampling inherent in a normal month-end close process, rather than exhaustive verification of all activity.

Onboarding Schedule

If onboarding begins late in a quarter, a built-in grace period allows time to stabilize systems and reconciliations. In these cases, the first full quarterly close begins the following quarter. From there, reporting cadence aligns naturally so leadership receives consistent first-half and second-half visibility each year.

System Requirements

The Financial Clarity Package requires an accounting system capable of supporting structured workflows, consistent closes, and scalable reporting. QuickBooks is generally not a good fit for this level of structure, and companies operating on QuickBooks may be better served by Controller Lite or a platform transition before engaging in the Financial Clarity Package.

Where the Financial Clarity Package Sits

Strategic planning
Business decisions
Board meetings / preparation

Management / Leadership

Staff management and payroll
Forecast creation & ownership
KPI calculation and interpretation

Controller Level Support

Policies and internal controls
Close structure and cadence
Month-end close execution

Financial reporting integrity
Standardization and consistency
System stability and efficiency

* Bookkeeper may be full-time, part-time, fractional, outsourced, or contract-based.

Transactional Support
(Bookkeeper)

Transaction entry
Vendor record maintenance
Bank & credit card reconciliations

Customer invoicing
Vendor bill processing
Weekly cash visibility snapshots

Statutory & Regulatory Compliance
(Third-Party or Client-Managed)

Sales Tax Filings
Use Tax Filings
Property Tax Filings

Income Tax Filings
City or Local Tax Filings
Annual Filings

Nexus Analysis
State Registrations
Business Licenses

Change Guidelines:
Process, Policy, Procedures,

Client Ownership

Management

Decision

Internal Implementation

& Training

Internal Enforcement

Brett J. Federer Accounting

Identify Accounting Requirements

Draft &

Recommend Changes

Financial structure only works when ownership is clear. The framework above defines how changes to accounting processes, policies, and procedures are handled, and where responsibility intentionally sits.

During implementation, issues and priorities may be surfaced by management or identified through system review. Within that context, Brett J. Federer Accounting evaluates accounting requirements, determines how accounting data flows through the system, and designs system-based solutions that fit the overall structure, while management retains decision-making authority and responsibility for adoption.

As part of this work, Brett J. Federer Accounting may configure accounting-system controls and parameters that govern how information enters and flows through the accounting system. This can include setting required versus optional data fields, approval sequencing, monetary thresholds for additional approvals, submission cutoffs, and timing rules that determine when transactions are considered accounting-ready for a given period.

These configurations establish how and when transactions are recognized in accounting once approvals occur. Responsibility for obtaining approvals, meeting internal deadlines, and enforcing compliance with those requirements remains with management.

The Financial Clarity Package’s role is to support the accounting function by identifying requirements, risks, and gaps; evaluating appropriate approaches; and drafting formal accounting policies where required. This may include detailed analysis of contracts, transactions, and historical activity when accounting standards demand it, as well as preparing historical adjustments once a policy is approved, applying professional judgment based on materiality, cost-benefit considerations, and available information rather than assumptions of absolute precision or guaranteed outcomes.

As part of this work, Brett J. Federer Accounting may participate in meetings with the client’s external audit team to discuss technical accounting matters. Such meetings are coordinated by the client and limited to technical accounting support within the defined scope. Participation in board meetings or governance forums is outside scope unless separately agreed.

Management retains full ownership over decisions. Whether a recommendation is accepted, deferred, or declined remains entirely the client’s call. When management elects to proceed, work is performed within the approved policy framework. If business circumstances change over time, previously adopted policies may require reassessment or revision, which is handled as a separately scoped engagement based on the facts and requirements at that time.

Implementation, training, and enforcement of internal behavior remain client-owned. Brett J. Federer Accounting does not manage personnel, monitor compliance behavior, or act as an escalation point for non-adherence. Its role is to design sound accounting frameworks, document them clearly, and apply approved policies accurately within the accounting system.

Pricing & Terms

I believe in clean numbers — and clean pricing.

Implementation
(Typically 6-12 Months)

Retainer

$5,500 / Month

Overage

+ $150 / Hour

Recurring Services

Retainer

$2,400 / Month

Overage

+ $150 / Hour

To honor the upfront investment in the Financial Clarity Package, future scoped projects are discounted 20%.

Early 2026 Founding Client(s) Pricing

Available for new clients onboarding in Q1 2026.

For Financial Clarity Package clients who begin implementation between January 1 and March 31, 2026.

10% reduction to all implementation charges

Implementation:
- 10% off all implementation charges for the full implementation phase
- Applies to the implementation retainer and any hourly overage
- Applies regardless of workload, complexity, or onboarding pace
- Discount ends automatically upon transition to recurring services
- No discounts apply to ongoing monthly services
- Can not be combined with any other discount

This pricing is available for new clients who initiate implementation during Q1 2026.
All services, scope, and deliverables remain unchanged. This is simply a thank-you for committing early.

🔹 How it works:

The not-so-‘Fine Print’

This section exists to remove surprises, not to bury terms.

Additional terms may be outlined in your Engagement Agreement, which governs in the event of any conflict.

Read This

Following implementation, there is a 30-day transition period before the recurring cadence fully takes over.
During this time, services are billed at the recurring rate, with focused attention on confirming that system configurations, workflows, and reporting continue to operate as designed.
This transition is intended to ensure continuity between implementation and ongoing service, not to extend implementation scope or introduce new accounting policies or process redesign.
If additional work outside the defined scope is identified during this period, it is addressed through a separately scoped engagement.

What this is
- Hourly overages apply when work extends beyond the steady monthly cadence, whether due to additional execution needs, deeper analysis, or clarification requests related to the existing accounting system.
- Overage time may be used for targeted analysis, edge cases, exception handling, or clarification requests related to the existing accounting environment.
- Requests are handled on a first-come, first-served basis within normal business capacity.
How billing works
- Overage time is tracked in 30-minute increments, rounded up, summarized at a high level, and billed on the following month’s invoice.
- Overage does not expand the monthly package scope; sustained additional needs require separate scoping.
Common uses
- Investigating unusual or non-routine transactions
- Evaluating accounting treatment before execution
- Exploring drivers behind unexpected variances or cash movement
- Limited metric support derived from existing accounting records and client-provided inputs, with appropriate disclosures
Not included
- State or federal compliance, including sales tax, property tax, annual filings, or income tax work
- CFO-level services such as forecasting, budgeting, scenario modeling, or investor reporting
- Bank access beyond view-only or execution preparation
- Staff management, supervision, training, or enforcement

If your bookkeeper leaves, changes, or performance drops and your books become unreliable, your monthly package temporarily adjusts to 150%.
This adjustment applies during disruption and ends once workflows are stable.
Clients will be notified when triggered.
Short-Term Accounting Support may be elected instead when no accounting staff is in place.
- See details under Short-Term Accounting Support here →

Reference Only

The monthly implementation retainer is billed as a fixed fee and is not itemized by hours.
Hourly overage is based on tracked time when workload exceeds the scope supported by the retainer in a given month.
- During implementation, only hourly overage is summarized on invoices.
- Time during implementation is tracked in 30-minute increments, rounded up.
- Time is summarized at a high level (e.g., policy setup, workflow testing, documentation) to keep invoices clear and predictable.
- To avoid billing surprises, no more than 10 billable hours per client per day apply during the implementation phase.

Invoicing & Timing
- Payment is due within fifteen (15) days. Services may be paused for non-payment.
- Implementation & Onboarding retainers and fixed-scope recurring packages are billed in advance as monthly invoices, beginning upon engagement start and thereafter at the start of each calendar month.
- When Implementation & Onboarding begins mid-month, the initial implementation invoice is prorated based on the calendar start date. All subsequent implementation months and all recurring services are billed at the full monthly rate.
- Any Implementation & Onboarding hourly overages or Recurring Services Overage Hours incurred are billed on the following month’s invoice.
Implementation Term
- The Implementation & Onboarding phase is structured as a minimum six (6) month term and culminates in a transition to fixed-scope recurring services. This reflects the time required to stabilize systems, establish a consistent close, and complete the transition. Onboarding is temporary by design but subject to the minimum term outlined above. Extensions beyond the 6–12 month goal are determined at my discretion based on scope and progress.
- Implementation concludes when the system operates predictably across multiple close cycles without structural intervention.
Scope & Third-Party Costs
- Services cover professional accounting services only and do not include third-party software subscriptions.Client-facing accounting platforms are licensed and paid for directly by the client, with access provided through advisor roles or client-created credentials.

Rates increase 5% every 12 months to account for inflation and ongoing system upkeep.
The sign-up month is treated as Month 0, regardless of sign-on date.
The 12-month cycle begins with the first full calendar month of service.
Rate adjustments are automatic and predictable. Services may be canceled at any time if no longer a fit.

Clients are expected to provide timely cooperation and access to records.
Delays may extend onboarding. If information is withheld or access is restricted, services may be paused.
Persistent delays or unresponsiveness may result in paused service or early termination.

Either Party
- Either party may cancel services at any time.
First 30 Days of the Engagement (Initial Fit Period)
- The full monthly rate is billed for the month in which cancellation occurs, regardless of cancellation date, and is not prorated, with any previously applied promotional reductions remaining in effect.
- Hourly overages incurred prior to the effective date of cancellation are billed on the final invoice.
- The final invoice is issued immediately upon written notice of termination and is due under standard payment terms.
Post 30 Days After Engagement
- The full monthly rate is billed for the month in which cancellation occurs, regardless of cancellation date, and is not prorated, with any previously applied promotional reductions remaining in effect.
- A termination fee equal to one additional month of service is charged, separate from the final month’s billing.
- Hourly overages incurred prior to the effective date of cancellation are billed on the final invoice.
- The final invoice is issued immediately upon written notice of termination and is due under standard payment terms.

Hospitality Implementation Pilot

For Hospitality Founders

While hospitality looks simple from the outside. Inside, it is one of the hardest environments to manage cash flow, labor, and vendor pressure at the same time. Revenue can be strong while margins quietly weaken. That makes financial structure essential, not optional.

Hospitality is not yet my primary specialization. It is an industry I am intentionally stepping into because it demands exactly the kind of financial systems, discipline, and structure I focus on building. I work best with founders who care about clarity, operational control, and creating financial systems that allow the business to grow without chaos.

To support founders aligned with that direction, I offer:

10% off all implementation charges for select hospitality operators, including:
• Boutique hotels or inns
• Luxury vacation rentals
• Design forward short term rentals
• Founder led retreat properties
• Experience based lodging concepts
• Early stage or growth hospitality brands
• Vineyard estates or destination wine properties
• Intimate or design led wedding venues

• Wellness-forward concepts that blend lodging with experience

I am intentionally taking on only a small number of hospitality clients while I continue building hands on expertise in this industry. This discount reflects my investment in learning the operational realities of hospitality while maintaining the same controller-grade standards. The structure, rigor, and expectations remain the same.

This offer does not apply to landlords, short term rental arbitrage groups, restaurants, or capital heavy real estate portfolios.

All services, scope, and deliverables remain unchanged.
This discount may not be combined with Early Client Pricing.

This hospitality discount applies to the Financial Clarity Package implementation phase only and ends automatically upon transition to recurring services.