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Financial Clarity Package
Built to keep the numbers clean — so you don’t have to.
Financial Clarity Package by Brett J. Federer Accounting
The Financial Clarity Package is built for companies moving beyond early growth and scaling into something larger. At this stage, bookkeeping alone can’t keep pace, and AI dashboards may surface more data but rarely deliver the clarity leadership needs. What’s missing isn’t effort or information — it’s a financial structure strong enough to grow with the business.
That structure comes from rhythm, not more reports. Once the system is stabilized, each monthly close keeps numbers current, and each quarterly close finalizes them with the accuracy and discipline boards expect — turning monthly visibility into quarterly certainty.
Implementation & Onboarding
Scaling businesses can’t afford to build on shaky numbers. Before a monthly or quarterly rhythm can hold, the system itself needs to be stabilized. That’s what Implementation & Onboarding provides — a focused window of cleanup and setup that clears the path for financial clarity to take root.
Implementation & Cleanup
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Reconciliations untangled, errors resolved, tasks automated. Within a controller’s scope, this covers what’s needed to stabilize the system — building a foundation leadership can trust and setting the stage for a consistent monthly and quarterly rhythm.
Cash Clarity Method™ (for Odoo users)
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This framework fills the gap Odoo reports leave behind. It maps actual cash activity by GL Account, showing where money truly moved. Built during onboarding and carried forward each month, it gives founders clarity dashboards alone can’t capture.
By the end of Implementation & Onboarding, the numbers rest on a stable foundation. That stability doesn’t just reduce surprises — it ensures each future close builds on solid ground and gives leadership confidence the system will keep pace with growth. This phase is billed hourly and typically runs 3–9 months, though it can extend longer if needed at my discretion.
Monthly Close (Soft Close)
Once the system is stable, the focus shifts to rhythm. The Monthly Close is where the numbers are updated, reviewed, and refined so leadership always has a clear view of performance without prematurely locking the books.
Monthly Updates
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Each month, the financials are reviewed and adjusted to stay current. This ensures issues are caught early, visibility isn’t lost, and leadership receives a steady flow of clarity to keep the system steady in downturns and resilient during growth.
System Efficiency Refinements
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Part of the monthly close is making sure the process runs smoothly. Small adjustments that improve accuracy or prevent bottlenecks are folded in — such as refining workflows, fixing mappings, or tightening reports.
Exception Flags
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Material variances, unusual entries, or compliance risks are flagged directly as identified, so they don’t get lost in the numbers. Not a standing deliverable, but a safeguard to ensure important issues are surfaced clearly when they arise.
Built-In Flexibility
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Because monthly closes are soft, they avoid the rigidity of locking numbers too early. This flexibility allows refinements when new information surfaces while still giving founders the consistency of a structured cycle.
By keeping the numbers both current and adaptable, the Monthly Close balances discipline with flexibility. Leadership gets timely data while preserving the option to refine, ensuring that every quarter builds on a reliable foundation. Once in this phase, the work is provided on a fixed-scope, fixed-price basis going forward.
Quarterly Close (Hard Close)
Quarterly closes are where the numbers move from visibility to certainty. The monthly rhythm keeps everything current, but the quarterly close is when financials are finalized, reconciliations are completed, and the results are packaged in a way that leadership, boards, and investors can depend on.
Clean Financials
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Each quarter ends with a full close where key accounts are reconciled, adjustments posted, and the books locked. The result is a consistent non-GAAP package leaders can rely on for internal visibility and decision-making — not external reporting.
Board-Level Metrics (7)
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Management selects seven key metrics aligned with current priorities, set each half-year and carried forward for consistency. With leadership setting the focus areas, reporting highlights what matters most without the noise.
Trend Graphs & Visuals (3)
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Numbers only tell part of the story — visuals bring focus and surface red flags without requiring leadership to dig into every detail. Each quarter, leadership selects three areas to highlight with graphs, making shifts and seasonality clear at a glance.
Quarterly closes cut through noise, giving leadership clarity on what’s working, what’s shifting, and what needs attention. The reporting stays consistent, organized, and decision-ready. Once in this phase, the work is provided on a fixed-scope, fixed-price basis going forward.
When onboarding begins in the final month of a quarter, there’s a built-in grace period to get systems and reconciliations in order. In that case, the first full quarterly close begins with the next quarter. From there, quarterly metrics and visuals are set in Q1 and Q3, so leadership always gets a consistent first-half and second-half view of the year.
Onboarding Schedule
You’re the expert at what you do.
Let me keep the financials stable so you can keep building.
Behind every clean report is one consistent system — built to scale with you, not slow you down.
Details
Implementation & Cleanup
(During Onboarding; Hourly, typically 3–9 months)
Before a monthly or quarterly rhythm can hold, the system itself has to be stabilized. Implementation & Cleanup is that window: controller-level work focused on untangling, correcting, and building structure so the numbers can stand on solid ground.
This phase is intentionally broad. Within a controller’s scope, it can include:
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Reconciliations and corrections – fixing balances, clearing errors, and repairing historical records when material issues surface.
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System stabilization – resolving mapping issues, cleaning up software setups, or refining automations so reporting runs cleanly.
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Infrastructure setup – documenting policies, tightening controls, and recommending structural adjustments when needed (with management approval and enforcement).
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Reporting foundation – standardizing templates and cadence so reporting is consistent, reliable, and decision-ready.
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ERP Conversion stabilization – repairing accounting-side issues from poor ERP conversions (e.g., misaligned accounts, balances, or reporting gaps). This work is limited to financial structure only — not IT development, system coding, or operational process design. The goal is to restore a workable foundation for accounting and reporting; further refinements are handled internally.
The scope isn’t endless — it stays within controller-level accounting and process work — but it’s flexible enough to cover what’s required to move the business from shaky to stable. The outcome isn’t audit-ready books, but a foundation strong enough to support fixed-scope, fixed-price work without constant exceptions or rework.
Any policy or process adjustments I recommend are limited to controller-level structure. Bookkeeper workflows remain in place unless changes are needed to protect clarity, accuracy, or the integrity of the close. In those cases, adjustments are presented for management approval and must be enforced internally.
Most clients complete Implementation in 3–9 months, though the timeline may extend if deeper historical or structural issues surface. Once complete, the system shifts into rhythm: monthly closes, quarterly deliverables, and reporting that leadership can rely on without second-guessing.
Any monthly or quarterly closes performed during this Implementation & Cleanup period are also billed hourly until the system is stabilized.
Cash Clarity Method™ (for Odoo users only)
(Built During Onboarding; Maintained Monthly Afterwards)
Standard Odoo reports stop at dashboards — they don’t show where cash actually moved. The Cash Clarity Method™ fills that gap by mapping real cash activity by GL account, giving founders a clear, accurate picture of where money came from, where it went, and what’s left.
Built during onboarding and carried forward each month, the Cash Clarity Method™ turns reconciled data into a practical management tool that dashboards alone can’t capture. It’s not designed for auditors or investors — it’s built for founders who need clarity they can actually run the business on.
Monthly Close (Soft Close)
(Delivered Monthly)
At Brett J. Federer Accounting, the value of monthly updates isn’t just that numbers are refreshed — it’s that the discipline of reconciling every month forces accuracy into the system. By recording material entries monthly, leadership sees financials that stay up to date enough to guide decisions, rather than trailing until quarter-end. This rhythm makes it possible to track trends, measure progress, and spot issues while they’re still small.
Because these are soft closes, the books aren’t frozen. That flexibility matters: adjustments can be made if late information surfaces, and refinements can be layered in without rerunning a full quarter. Instead of chasing perfection each month, the focus is on keeping numbers close enough to reality that leadership can make timely, confident calls. Formal financial statements, however, are only issued at quarter-end.
And when exceptions are identified during the monthly process — whether a variance, an unusual entry, or a compliance red flag — they’re surfaced directly rather than buried in a future quarterly package. This way, issues are addressed in stride, not discovered after they’ve already compounded.
The result is a cycle that keeps books reliably current, creates space for refinement, and steadily builds the foundation needed for the quarterly close to deliver with accuracy and finality.
System Efficiency Refinements
(Reviewed Monthly — Implemented When Needed)
Small refinements are built into the monthly close to keep systems lean and reliable. When bottlenecks, outdated steps, or automation opportunities are identified, they’re folded in to improve accuracy and consistency — without waiting for a separate project.
Refinements apply only to the processes I own directly. If it’s part of the monthly close I handle, I’ll refine it as we go. If it belongs to another role (like bookkeeping, compliance, or systems outside the close), it’s scoped separately.
These adjustments are limited in scope but add up over time, creating faster closes, clearer reporting, and fewer distractions — while staying within defined guardrails. By embedding continuous improvement into the package, you get a process that strengthens steadily, without extra projects or unexpected scope creep.
Quarterly Close (Hard Close)
(Delivered Quarterly – Internal use only; non-GAAP)
Each quarter, Brett J. Federer Accounting provides an organized, repeatable set of financial reports prepared from reconciled records, focusing on the accounts that most materially impact clarity and decision-making. They’re structured enough to be repeatable, yet flexible enough to highlight what matters without drowning you in unnecessary detail. Where the monthly close provides speed and visibility, the quarterly close delivers structure and clarity.
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Balance Sheet
A management-level snapshot of assets, liabilities, and equity in one place, prepared from reconciled records. Provided for internal reference only, not as a representation of financial position.
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Profit & Loss (2x)
Includes two current-year views: year-to-date and month-over-month. Together, they let you track performance trends, spot swings early, and see progress without digging into raw entries.
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Cash Flow Statement
Breaks down the movement of cash across operations, investments, and financing — compared month over month — to illustrate how historical money moved during the period.
Additional Note:
These reports are prepared from the records provided and are not intended to detect fraud, errors, or irregularities. While I do not perform audit or review procedures, if something unusual is identified during preparation it will be communicated promptly.
Together, the monthly and quarterly cycles create a balanced rhythm: monthly closes keep decisions fast and consistent, while quarterly closes provide the structural depth to move forward with confidence. These reports form the backbone of your internal reporting process.
Board-Level Metrics (7)
(Delivered Quarterly)
Quarterly reporting is where raw numbers turn into insight. A well-chosen set of metrics gives leadership a sharper view of the business, showing not just what happened but whether performance is holding steady, improving, or showing signs of strain. These aren’t canned dashboards or generic KPIs — they’re selected by management to reflect the company’s actual goals, ensuring the lens is always tied to what matters most.
What’s included:
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Seven Board-Level Metrics
Leadership selects seven metrics that best align with current priorities. These remain consistent within each half of the year to keep results comparable and reliable.
Additional Note:
If leadership requests a metric outside the financials I generate, it can be calculated using the inputs provided. However, no reliance is placed on those figures since the underlying sources have not been validated — they are reported as calculated values only.
Quarterly reporting is not about producing more pages — it’s about discipline and focus. By distilling performance into a limited set of signals, leadership can see what’s stable, what’s changing, and where action may be needed. To protect comparability, chosen metrics remain fixed for half-year periods. Leadership can review and adjust them twice a year, after Q1 and after Q3, if priorities shift.
Trend Graphs & Visuals (3)
(Delivered Quarterly)
Visuals have a way of cutting through numbers, making trends impossible to ignore. Instead of overwhelming leadership with dashboards, the Financial Clarity Package limits graphs to three per quarter — chosen by leadership to reflect current priorities. This restraint turns each graph into a clear signal, rather than background noise, and keeps reporting useful even as markets shift or AI tools churn out endless charts.
How they work
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Three graphs are included each quarter
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Leadership selects the focus areas
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Selections are refreshed at Q1 and Q3 closes
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Recommended to keep choices consistent so trends build a stronger data story over time
Additional details
Graphs are only produced when there is enough history to provide clarity. Custom graphs require at least two data points and are shown on a forward-looking basis only (no backfilling). If a chosen graph has just one data point, it is replaced with a default graph drawn from the face of the financials. Default graphs may include a 12-month backfill, provided the data is clean.
The default set includes:
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Revenue (total) by month
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Cash (total) by month
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Gross Profit by month
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Operating Expenses (total) by month
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Net Income (total) by month
These defaults ensure leadership always receives clear, continuity-driven visuals each quarter.
This approach turns visuals into a disciplined signal layer: consistent enough to track trends, flexible enough to adapt priorities, and lean enough to avoid noise. Leaders see a clear story quarter after quarter, supported by defaults that guarantee continuity even when new metrics don’t yet have history. In an era where AI tools can flood dashboards with endless charts, this structure keeps reporting focused, comparable, and decision-ready.
Pricing & Terms
I believe in clean numbers — and clean pricing.
Implementation & Onboarding
Recurring Services
$175/Hour
Temporary price until books are stable enough for recurring services
(Typically: 3–9 months)
$3,000/ Month
Simple Clients
Fixed Cost, Fixed Scope
OR
$4,000/ Month
Complex Clients
Fixed Cost, Fixed Scope
The not-so-‘Fine Print’
Additional terms may be outlined in your Engagement Agreement, which governs in the event of any conflict.
🔹 Cash Clarity Method™
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The Cash Clarity Method™ is available only for clients on Odoo.
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It is built and customized during the hourly onboarding phase at the agreed hourly rate.
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If requested after onboarding, the buildout becomes a separate, one-time project with its own scope and fee, billed outside of the monthly package.
🔹 Simple vs. Complex?
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Your price is determined by a clear checklist — not a judgment call.
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Simple: 0–1 boxes checked of 10 → $3,000/month.
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Complex: 2–5 boxes checked of 10 → $4,000/month.
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Super Complex: 6-10 boxes checked of 10 → Custom Price
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Designed only for rare outliers that meet nearly all criteria.
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Pricing is determined based on your needs and structure.
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🔹 Onboarding Billing Standards:
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All onboarding work is billed in 30-minute increments, rounded up.
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Maximum of 10 billable hours per client per day.
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Time is summarized at a high level (e.g., policy setup, workflow testing, documentation) to keep invoices clear and predictable.
🔹 Billing & Payment Terms:
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In the transition month, two invoices will be issued — one for final onboarding hours and one for the first fixed monthly package.
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Hourly onboarding is billed monthly, after the work is completed.
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Fixed monthly packages are billed at the start of each month, for the month ahead.
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Payment is due within 15 days (Net 15). Services may be paused for non-payment.
- Onboarding is temporary by design. Transition to a fixed monthly package is the standard once books are stable.
- Extension beyond the 3–9 month goal is rare and determined at my discretion.
🔹 Annual Rate Adjustment:
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Rates increase 5% every 12 months of billing to keep pace with inflation and system upkeep.
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The 12-month cycle begins with your first invoice (onboarding counts toward the 12 months).
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No surprises — just a steady way to protect value on both sides.
🔹 Client Responsibility:
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Clients are expected to provide timely cooperation and access to records.
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Delays may extend onboarding, but if information is withheld to prolong hourly billing, services will be paused.
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Persistent delays or unresponsiveness may result in paused service or early termination.
🔹 If it's Not for You:
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Services may be canceled by either party at any time — no advance notice is required.
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The full monthly rate is billed for the month in which cancellation occurs — the fee is not prorated or discounted, regardless of cancellation date.
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A termination fee equal to one month’s service is also charged upon exit — this is separate from your final month’s billing.
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Discounts
For Hospitality Founders
Cash flow in hospitality can swing wildly — strong bookings one month, followed by steep payroll, supply, or vendor outflows the next. Founders often operate with great intuition but little structure around how money is actually moving. That’s where controller-grade financial discipline adds stability without slowing down your business.
I offer a reduced onboarding rate of $150/hour (normally $175/hour) for aligned operators in the hospitality space — including:
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Boutique hotels or inns
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Luxury vacation rentals
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Design-forward short-term rentals
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Founder-led retreat properties
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Experience-based lodging concepts
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Upscale hospitality startups still in early or growth stages
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Intimate or design-led wedding venues with a clear brand and elevated guest experience
While I don’t specialize in hospitality yet, I’m selectively building experience through aligned client work. The discount reflects that focus. The standards don’t change.
This offer doesn’t apply to landlords, REITs, AirBnB operators, restaurants, or CapEx-heavy real estate portfolios (i.e. real estate investors, developers, or property operators).
Note: This discount cannot be combined with Early Client Pricing but follows the same structure.
Early Client Pricing
Reserved for the first two aligned clients.
To mark the firm’s launch, I’m offering an early onboarding rate for the first two aligned clients:
$150/hour (normally $175/hour)
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Onboarding (Hourly):
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$150/hour for early clients.
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Continues until books are stable for recurring services (typically 3–9 months).
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All work during onboarding — including closes, reporting, refinements — is billed hourly at this rate.
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Savings of $25/hour can add up, especially in longer or more complex onboardings.
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Transition:
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After onboarding, standard recurring pricing begins.
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No discounts apply to monthly services.
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This offer is limited to the first two clients only — all others will begin at standard pricing
All services and deliverables remain the same — this is simply a thank-you for being early.
🔹 How it works:
Build Structure That Frees You.
I’ve designed this system for founders who want clean, consistent financials and the confidence to make decisions without second-guessing.
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If that’s what you’re building toward, I’m here.