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Accounting Execution Package
Outsourced accounting services for transactional execution and reporting For founders who are tired of being the accounting system
Accounting Execution Package
The Accounting Execution Package is designed for companies where accounting execution has become inconsistent, reactive, or founder-dependent. Accounts Payable, Accounts Receivable, reconciliations, and close activity operate within a structured recurring cadence as operational volume increases.
Execution Gaps
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Accounting owns your time
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Missed payments
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Invoice errors
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Unreconciled accounts
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Cash uncertainty
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Process breakdowns
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Close delays
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System drift
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1099 confusion
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Unreliable Financials
Stabilized Outputs
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Time reclaimed
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Accounts Payable batched
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Accounts Receivable batched
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Bank / Credit Cards Reconciled
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Cash position understood
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Execution issues resolved
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Close blockers cleared
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System integrity maintained
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1099s Prepared and Filed
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Monthly Soft Close + Quarterly Hard Closes Performed
You shouldn't have to manage accounting on your own.
It should keep moving without
you having to stay in the weeds.
Accounting execution moves forward in the background, without requiring your constant involvement.
Accounting Execution Package Structure
Onboarding
Onboarding
Orientation before anything moves.
Before recurring execution begins, access is established, onboarding information is gathered, and expectations are aligned so accounting activity can begin cleanly.
What happens in this phase:
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Accounting system access is established
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Banking and financial accounts are connected
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Bill, invoice, and document workflows are reviewed
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Approval and batching expectations are discussed
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Existing accounting workflows and procedures are evaluated
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Monthly and quarterly timing expectations are aligned
What this phase is not:
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No major restructuring or accounting redesign takes place yet
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No retroactive cleanup or normalization of historical activity
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This phase exists to prepare the workflow before recurring execution begins
This phase focuses on orientation, not operational change.
Accounts Payable Execution
Accounts Receivable Execution
Data Entry / Bank Reconciliations
Monthly Execution
Quarterly Validation & Financials
Onboarding
Accounts Payable Execution
Accounts Payable Execution
Keep payables moving cleanly.
Vendor bills move through a structured batching process so approvals stay organized and payable activity becomes easier to manage as operational volume increases.
What happens in this process:
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Bills are routed through a centralized intake flow
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Payable batches are prepared on a recurring cadence
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Missing approvals or incomplete items are surfaced
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Unresolved items are rolled into the next scheduled batch
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Supporting documentation is maintained
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Batch timing and intake expectations stay consistent
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W-9 gathering and 1099 preparation and filing at year-end
What this is not:
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No payments are released by the Firm
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No vendor management is performed
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No cash control transfers away from management
The objective is organized payable execution, not outsourced financial control.
Accounts Receivable Execution
Data Entry / Bank Reconciliations
Monthly Execution
Quarterly Validation & Financials
Onboarding
Accounts Payable Execution
Accounts Receivable Execution
Accounts Receivable Execution
Keep receivables moving consistently.
Customer invoices move through a structured batching process so billing activity stays organized and receivable execution becomes easier to manage as operational volume increases.
What happens in this process:
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Customer invoices are prepared on a recurring cadence
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Approved billing information is processed through Client-owned systems
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Invoice timing and batching expectations stay consistent
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Limited corrections to previously issued invoices are handled as needed
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Supporting billing documentation is maintained
What this is not:
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No pricing decisions or contract interpretation is performed
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No collections activity or customer management is performed
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No sales tax determination or tax advisory work is performed
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Sales tax registration and filing support is available as a separate Add-On.
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The objective is organized receivable execution, not outsourced revenue management.
Data Entry / Bank Reconciliations
Monthly Execution
Quarterly Validation & Financials
Onboarding
Accounts Payable Execution
Accounts Receivable Execution
Data Entry / Bank Reconciliations
Data Entry / Bank Reconciliations
Keep the records tied to reality.
Transaction activity is recorded and reconciled on a recurring cadence so balances remain organized, cash activity stays traceable, and discrepancies surface earlier.
What happens in this process:
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Transaction activity is recorded within the accounting system
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Bank and credit card accounts are reconciled regularly
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Transaction classifications and supporting detail are reviewed during reconciliation
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Supporting transaction documentation is maintained
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Reconciliation discrepancies are documented and surfaced for review
What this is not:
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No guarantee that all discrepancies are identified immediately
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No forensic review or exhaustive transaction examination is performed
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No forward-looking cash forecasting is provided
The objective is reliable transaction records and reconciled cash visibility.
Monthly Execution
Quarterly Validation & Financials
Onboarding
Accounts Payable Execution
Accounts Receivable Execution
Data Entry / Bank Reconciliations
Monthly Execution
Monthly Execution
It runs.
With the system stable, the monthly close operates as a disciplined, repeatable process. Each month produces a consistent, internally reliable view of performance without intervention or correction.
What happens in this phase:
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The books move through a structured monthly soft close
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Material items and risks are surfaced as they appear
What this phase is not:
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Not rebuilding, corrective work, or major system changes
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Not a deliverable phase, no financial statements are issued
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The period is not locked, preserving flexibility until quarterly validation
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No comprehensive cleanup, policy redesign, or retrospective review of all prior activity
Consistent. Predictable. No surprises.
Quarterly Validation & Financials
Onboarding
Accounts Payable Execution
Accounts Receivable Execution
Data Entry / Bank Reconciliations
Monthly Execution
Quarterly Validation & Financials
Quarterly Validation & Financials
Confirm it holds. Produce Financials.
At quarter-end, the system is validated, financials are finalized, and numbers move from internally reliable to usable for leadership and governance.
What happens in this phase:
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Key accounts are reconciled and adjustments are finalized
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A structured validation confirms the period is fully closed
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Material variances are identified, understood, and documented
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The quarterly financial package is produced for internal use, including:
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Balance Sheet (year-to-date; year-to-date by month)
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Profit & Loss (year-to-date; year-to-date by month)
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Cash Flow, segment reporting, and year-to-date by quarter (available on request)
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What this phase is not:
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Not an audit, review, or assurance engagement
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Not real-time or on-call involvement
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Not forward-looking advisory work
The numbers hold. The period is closed.
Ongoing Communication
Communication is handled through structured updates and scheduled touchpoints, not real-time messaging platforms such as Slack or Teams. Requests are handled within the established cadence and priorities of the close.
Supported Software
The Accounting Execution Package operates within the Client’s existing accounting and banking systems rather than replacing them. Existing platforms and workflows remain in place while recurring execution and close activity stabilize around them.
The Firm does not assume control over cash movement, banking authority, or operational management, and any bank access is limited to read-only and download access.
Supported accounting systems include:
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QuickBooks
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Xero
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Odoo
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Sage
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and similar accounting systems
Where the Accounting Execution Package Sits
Brett J. Federer Accounting, APC
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Monthly Soft Close
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Material Exceptions Flagged
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Quarterly Hard Close
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Quarterly Financials Issued
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Reporting Integrity Maintained
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Existing Structure Maintained
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Data Entry & Bank Reconciliations
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Accounts Payable
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Accounts Receivable
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General ledger maintenance
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1099 Preparation & Filings
Executive Leadership
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Strategic planning
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Business decisions
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Board meetings / preparation
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Staff management and payroll
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Forecast creation & ownership
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KPI calculation and interpretation
Capitalization Policy Included
Every Accounting Execution Package client receives a basic capitalization policy if one is not already in place. This gives fixed asset treatment a clear threshold, so capitalization decisions are handled consistently during the close instead of being decided differently from month to month.
The policy is designed for practical internal use within the existing accounting structure. Broader accounting policy creation, workflow redesign, historical cleanup, or system stabilization are handled through a different package or available add-on when needed.
Questions About Accounting Execution and Transactional Support
If accounting is running through you instead of running on its own, these questions are for you.
🔹How do I stop doing my own accounting as a founder?
Accounting stays on a founder's plate when no coordinated structure owns execution end to end. AP, AR, reconciliations, and the close end up requiring constant founder input because no single function owns the full flow. The Accounting Execution Package centralizes that execution so transactions are batched, the close runs on schedule, and accounting moves forward without requiring founder involvement to keep it going.
🔹What is outsourced accounting execution and how is it different from a bookkeeper?
A bookkeeper records transactions but typically does not own the full execution flow from AP and AR through reconciliations and close. Outsourced accounting execution owns that entire cycle as a coordinated structure, including batched AP and AR processing, reconciliations, and monthly close, within your existing systems. The Accounting Execution Package is built for founders who need the full execution layer handled without managing it themselves.
🔹How do I know if I need outsourced accounting execution or a controller?
Execution and controller-level oversight solve different problems. If transactions are not being processed, invoices are not going out, reconciliations are falling behind, and the close is consuming founder time, that is an execution problem. If the system is running but results are inconsistent or hard to trust, that is an oversight problem. The Accounting Execution Package addresses the first scenario. Controller Lite addresses the second through controller-level monthly close.
🔹How much does outsourced accounting cost for a small business?
The Accounting Execution Package is structured as a monthly retainer. The Accounting Execution Package starts at $4,800 per month and is designed for companies that need their full transactional accounting and close handled as one coordinated function rather than managing fragmented vendors or internal staff.
🔹What happens when a small business has no bookkeeper in place?
Without a bookkeeper or internal accounting resource, transactional work stalls, reconciliations fall behind, and the close becomes the founder's problem by default. The Accounting Execution Package is designed for that situation, stepping in to own AP, AR, reconciliations, and close execution within your existing systems so the accounting function runs without requiring you to build an internal team first, or addressing deeper structural issues through a full accounting system rebuild.
🔹Why does accounts payable feel chaotic even when bills are being paid?
AP chaos typically shows up when intake is unstructured, bills arrive through multiple channels, and payments are approved on an ad hoc basis rather than a defined cadence. Even when payments go out on time, the lack of batching and process creates uncertainty. The Accounting Execution Package owns AP on a structured weekly cadence so intake is clean, batches are predictable, and cash outflow stays visible without last-minute scrambling.
🔹How do I get invoices sent consistently without managing it myself?
Inconsistent invoicing typically occurs when AR has no defined cadence and depends on founder memory or ad hoc requests. The Accounting Execution Package owns AR on a structured batched cadence, preparing and issuing invoices from your existing systems based on your approved inputs so cash inflows stay predictable without requiring you to manage the process directly.
🔹Why is my month-end close always delayed?
Close delays typically show up when AP, AR, and reconciliations are not completed in a coordinated flow, creating blockers that compound by the time close begins. Without a coordinated execution structure, each piece creates a blocker for the next. The Accounting Execution Package ties AP, AR, reconciliations, and close into one coordinated cycle so blockers are cleared before they delay the close and prevent a consistent monthly close process.
🔹What is included in outsourced accounts payable and accounts receivable services?
Outsourced AP includes bill intake, coding, and preparation of approval-ready payment batches on a weekly cadence. Outsourced AR includes invoice preparation and issuance on a twice-monthly cadence based on client-approved inputs. Neither service includes payment authorization, collections, or pricing decisions, which remain with the client. The Accounting Execution Package owns both within your existing systems as part of a defined recurring execution cycle. As a standalone alternative, Accounts Payable and Accounts Receivable may also be handled through flexible ongoing accounting support when the scope needs to adjust over time rather than remain fixed within a retainer.
🔹How do small businesses handle 1099 preparation without a full accounting team?
1099 preparation and filing typically becomes a problem when vendor records, W-9 collection, and payment tracking are not maintained consistently throughout the year. The Accounting Execution Package owns vendor information and payment data as part of ongoing AP execution, so 1099 preparation and filing is a natural output of the process rather than a year-end scramble.
Pricing & Terms
I believe in clean numbers — and clean pricing.
Recurring Services
Retainer
Starting at
$4,800 / Month
Overage
+ $150 / Hour
The not-so-‘Fine Print’
This section exists to remove surprises, not to bury terms.
Additional terms may be outlined in your Engagement Agreement, which governs in the event of any conflict.
Read This
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What They Are
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Overage hours provide a simple way to handle work that goes beyond the monthly package scope but still relates to the package already in place. They keep the engagement flexible when a month requires more time than the standard package is designed to cover
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How They Are Billed
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Overage time is tracked in 30-minute increments, rounded up, summarized, and billed the following month at $150/hour. Requests are handled within normal business capacity and prioritized alongside recurring client commitments.
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Retainer
If it is about work already being performed, it is usually included.
Routine questions, clarification, and meetings about work already being performed in the package are included. You should not feel like every normal question starts a timer.
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Overage Hours
If it adds time to the existing package work, it may be overage time.
Applies when a request extends beyond the normal close cadence but still relates to work already being performed. This may include analysis, research, deeper review, extended reconciliation work, meetings that require preparation or additional work, or other close-related support beyond the normal monthly scope.
They may also apply when the close itself requires unusual time due to abnormal complexity, higher-than-normal activity, or issues that surface during review and require additional work before the records can be closed properly.
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Add-Ons
If it needs its own scope, it is treated separately.
Applies when the request is a separate service area, larger project, or defined deliverable that needs its own scope before work begins.
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Invoicing & Timing
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Payment is due within fifteen (15) days. Services may be paused for non-payment.
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Fixed-scope packages are billed in advance at the start of each calendar month for the month ahead.
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If services begin mid-month, the initial invoice is prorated based on the calendar start date. All subsequent full months are billed at the standard monthly rate.
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Hourly overages incurred are billed on the following month’s invoice.
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Service Scope
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The Accounting Execution Package provides structured transactional execution and controller-level accounting support within the defined monthly scope.
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Services are designed to operate within an existing accounting environment and do not include system rebuilds, historical cleanup, policy design, or separately scoped project work unless explicitly agreed.
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Third-Party Costs & Access
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Service fees cover professional services only and do not include third-party software subscriptions.
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Client-facing accounting platforms are licensed and paid for directly by the Client, with access provided through advisor roles or client-created credentials.
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Pricing Alignment
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Pricing reflects the structure and complexity of your accounting environment at the time of onboarding. If that structure evolves over time, pricing may adjust to remain aligned with the level of support required.
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How communication works
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Communication is integrated into each retainer engagement as part of the structured workflow.
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This includes clarification of work performed and communication necessary to support the close process and maintain consistency within the scope of the package.
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What’s included
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Questions or discussion points addressed within the existing workflow are incorporated into the engagement.
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This includes straightforward clarification and context related to work already being performed.
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Communication channels
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Communication occurs via email and scheduled meetings.
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Slack, Microsoft Teams, text messaging, and other real-time platforms are not used for ongoing support.
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Response timing
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Responses are provided in a timely manner based on complexity and current execution demands.
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When overages apply
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Requests that require additional analysis, research, or work beyond the structured workflow are addressed as hourly overages. See Hourly Overages section above for details.
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Retainer rates increase by 5% each January to account for inflation and continued system upkeep.
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Clients who begin or convert into this package during Q3 or Q4 are excluded from the immediately following January adjustment. Their first increase occurs the next January, with annual January adjustments applying thereafter.
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Rate adjustments are automatic and apply only to future billing periods. Services may be canceled under the terms above if the engagement is no longer a fit.
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Clients are expected to provide timely cooperation and access to records.
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If information is withheld or access is restricted, services may be paused.
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Persistent delays or unresponsiveness may result in paused service or early termination.
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Initial Fit Period (First 30 Days)
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Either party may terminate immediately by written notice.
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Services stop when written notice is received unless specific open work is agreed to in writing.
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Any invoice already issued for the current month remains due as billed and is not recalculated, refunded, or credited because of termination.
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Reasonable transition and disengagement work is covered by the fees due for the notice period and is not billed as hourly overages. Hourly overages continue to apply only to package-related work beyond the normal scope through the date active work stops.
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Hourly overages incurred through the termination date are billed on the final invoice.
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After the Initial Fit Period
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Either party may terminate by providing 30 calendar days’ written notice.
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Services continue throughout the 30-day notice period unless the Client requests in writing that active work stop earlier.
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A request to stop work early does not reduce the fees due for the full 30-day notice period.
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The Client remains responsible for fees covering the full 30-day notice period, including any prorated portion extending into the following month.
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Any prorated amount is calculated using a standardized 30-day month, regardless of the actual number of days in the calendar month.
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Reasonable transition and disengagement work is covered by the fees due for the notice period and is not billed as hourly overages. Hourly overages continue to apply only to package-related work beyond the normal scope through the date active work stops.
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Hourly overages incurred through the date active work stops are billed on the final invoice.
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Financial Clarity,
One Post at a Time
Build Structure That Frees You.
Designed for founders who want clean, consistent financials and the confidence to make decisions without second-guessing. If that’s what you’re building toward, I’m here.