Accounting Execution Package

Transactional execution through month-end close and reporting
For founders who are tired of being the accounting system

Accounting Execution Package by Brett J. Federer Accounting, APC

The Accounting Execution Package is designed for companies in Ventura County, Santa Barbara County, Orange County, and throughout California that need their transactional accounting and month-end close operating within one coordinated structure. It centralizes execution, eliminates fragmented handoffs, and ensures the close process runs consistently without founders becoming the accounting system themselves.

This package is designed for situations where batched transactional execution, system integrity, and the close process must operate together without fragmentation across vendors, internal staff, or unclear handoffs. Work is performed within client-owned systems, based on client direction, and subject to client approval. This package does not provide CFO services, tax services, staff management, or operational decision-making.

Purpose: Designed to replace fragmented execution, eliminate close friction, and give founders their time back without becoming the accounting system themselves. This is often a fit when a company has outgrown ad hoc bookkeeping but is not ready or willing to build an internal accounting function yet.

Execution Gaps

Accounting owns your time
Missed payments
Invoice errors
Fragmented records
Unreconciled accounts
Cash uncertainty
Lingering history
Process breakdowns
Close delays
Inconsistent treatment
System drift
1099 confusion
Unreliable Financials

Stabilized Outputs

Time reclaimed
Accounts Payable batched
Accounts Receivable batched
Complete ledger
Bank / Credit Cards Reconciled
Monthly cash visibility graphs
Historical items addressed
Execution issues resolved
Close blockers cleared
Basic standards documented
System integrity maintained
1099s Prepared (not filed)
Monthly Soft Close + Quarterly Hard Closes Performed

How this works

The Accounting Execution Package operates within a structured execution cadence rather than real-time interaction. Work is completed asynchronously within client-owned systems and validated through month-end close and reporting. Communication occurs via email, scheduled meetings, and documented requests, rather than via real-time messaging platforms such as Slack or Teams. Communications are handled in a timely manner, based on complexity and execution demands.

You shouldn't have to manage accounting on your own.

It should keep moving without
you having to stay in the weeds.

Accounting execution moves forward in the background, without requiring your constant involvement.

Accounting Execution Package Structure

Transactional Support

Accounts Payable Batched

Accounts Payable is handled on a batched cadence, typically weekly, to keep intake clean and payments predictable. Bills are routed through a single intake channel and prepared in the Client’s accounting system and designated payment platforms as approval-ready batches. No payments are authorized or released, and all cash outflow approval remains exclusively with the Client. Items rejected due to missing information, approval issues, or payment failures are rolled into the next scheduled batch once corrected; off-cycle handling is not guaranteed and may require additional time.

Accounts Receivable Batched

Accounts Receivable is handled on a structured, batched cadence, typically twice per month, to keep invoicing consistent and cash inflows predictable. Invoices are prepared and issued from Client-owned systems based solely on Client-approved inputs, with limited off-cycle corrections permitted only for previously approved and issued invoices; sales tax is applied at the invoice level based on the Client’s accounting system configuration or external tax advisor direction, and no pricing decisions, tax determinations, contract interpretation, collections activity, or customer control is assumed by the Firm.

Bank and Credit Card Reconciliations

Bank and credit card reconciliations are performed on a recurring, batched cadence to confirm transaction completeness and cash-account accuracy. Reconciliations compare system balances to bank and card statements, with discrepancies, duplicates, or missing items surfaced and documented for Client review.

Monthly Cash Visibility Graphs

Each month, standardized graphs track total cash balance, cash in, and cash out. These views are presented consistently month over month so changes in burn, inflows, or pressure surface early rather than after issues compound. Historical and current-state visibility only, not forward projections.

Recurring Services

Monthly Accounting
Oversight (Preservation)

Monthly Close Discipline (Soft Close)

Each month, the books move through normal close procedures to maintain a dependable, internally reliable view of financial performance without prematurely locking the period, preserving flexibility while ensuring numbers remain internally consistent, comparable across periods, and reliable for ongoing decisions.

Historical items addressed

Historical issues identified through normal close procedures that materially affect accuracy or comparability may be addressed to improve the reliability of the books. This does not include comprehensive cleanup, policy redesign, revenue recognition implementation, or retrospective review of all prior activity.

Bookkeeper Coordination

Accounting standards are applied through normal close procedures, with issues communicated to the bookkeeper for correction or visibility. All company staff report to internal management. Brett J. Federer Accounting does not manage or supervise client personnel. Responsibility for implementation, compliance, and enforcement of these standards remains with client management.

Material Variance & Accounting Risk Review

Material variances, unusual entries, or compliance risks are flagged directly as they surface, so they don’t get lost in the numbers. Not a standing deliverable, but a safeguard to ensure important issues are surfaced clearly when they arise.

Quarterly Close &
Internal Financial Package (Validation)

Close Finalization (Hard Close)

At quarter-end, a hard close is performed with key accounts reconciled, adjustments finalized, and the period locked, producing the definitive internal financial package used for leadership review, board-level discussions, and internal governance.

Financial Validation

Each quarter, a structured internal validation is performed to confirm periods are fully closed, reconciliations are complete, material variances are identified and understood from an accounting perspective, and reporting remains structurally consistent. The objective is to confirm the financial system continues to operate as designed and produces reliable internal-use financials.

Quarterly Financial Package (Internal Use Only)

Prepared from client-provided records; not an audit or review or fraud detection.

All financials are prepared for internal management use only.
If unusual items are identified, they will be communicated promptly.
Scope includes:
- Balance Sheet (2x): Year-to-date as of quarter close; Year-to-date with monthly splits
- Profit & Loss (2x): Year-to-date as of quarter close; Year-to-date with monthly splits
- Cash Flow (optional): Provided upon request
Upon request, segmented reporting (e.g., by site, project, or service line) may be provided where such structure already exists; this phase does not include the design or rebuilding of reporting structures.
Quarterly or quarter-over-quarter comparative views, where they derive directly from existing monthly data, may be generated upon request.

Annual Items

1099s prepared (not filed)

As part of ongoing Accounts Payable execution, vendor information and payment data are maintained to support Form 1099 preparation. This includes collecting and retaining Forms W-9, compiling reportable vendor listings and payment totals, performing TIN matching, and preparing draft 1099 forms for Client review and approval. Filing, remittance, and final submission are completed by the Client or the Client’s tax advisor, with follow-up support provided to resolve rejections or discrepancies identified during submission.

Scope (Applies to All Recurring Services):

Services do not include a comprehensive examination or review of all transactions and do not constitute an audit, review, or assurance engagement. Adjustments are performed based on issues identified through normal close procedures and information made available during service delivery. The service is designed to surface material issues as encountered and does not guarantee identification of all errors. Services are performed using professional judgment and sampling inherent in a normal close process, rather than exhaustive verification of all activity.

Onboarding Schedule

Execution Support begins upon engagement. However, any activities tied to defined deadlines or periodic timing expectations (including monthly, quarterly, or annual cycles) require an initial onboarding and settling period of generally up to one (1) month to establish intake channels, approvals, access, and execution cadence. During this period, execution may be partial, deferred, or aligned to the next applicable execution window. Execution Support does not retroactively process activity or guarantee deadline-based outcomes during the onboarding period unless separately scoped.

In the first 30–45 days, the focus is stabilizing execution flow, establishing intake and batching cadence, and removing the most visible close blockers so accounting stops consuming founder time, even before longer-term normalization is complete. In addition, for the first client or two, I’m prioritizing onboarding speed and availability to establish a clean baseline quickly.

This engagement is intentionally cancellable early if it’s not a fit, allowing founders to move forward without committing to a long experiment or multi-month lock-in. See if it's not for me section below for terms and conditions.

System Requirements

The Accounting Execution Package operates within the Client’s existing accounting, banking, and payment systems, including platforms such as QuickBooks, Xero, Odoo, or similar systems, along with connected banking or bill-pay tools. Access is limited to view-only permissions and execution preparation or payment staging within Client-owned systems.

The Firm does not approve, release, transmit, or authorize funds and does not assume control over cash or banking activity. No system selection, setup, migration, automation development, or system redesign is included as part of the Accounting Execution Package.

Where the Accounting Execution Package Sits

Strategic planning
Business decisions
Board meetings / preparation

Management / Leadership

Staff management and payroll
Forecast creation & ownership
KPI calculation and interpretation

Controller Level Support

Issues surfaced, as appropriate
Close structure and cadence
Consistent month-end execution

Financial reporting integrity
Standardization and consistency
Ongoing system stability

Transactional Support

Transaction entry
Vendor record maintenance
Bank & credit card reconciliations

Customer invoicing
Vendor bill processing
Monthly cash visibility snapshots

Statutory & Regulatory Compliance (Third-Party or Client-Managed)

Sales Tax Filings*
Use Tax Filings
Property Tax Filings

Income Tax Filings
City or Local Tax Filings
Annual Filings

Nexus Analysis
State Registrations
Business Licenses

*Sales tax filings are handled separately, typically through dedicated compliance software or a tax professional.

Execution Guidelines:

Direction & Boundaries

The Accounting Execution Package is designed to maintain a stable, controller-level accounting environment through a consistent month-end close, supported by structured transactional execution. The focus is on preserving alignment, validating reporting integrity, and keeping financials reliable as the business operates and grows.

Existing processes, policies, workflows, and system configuration are maintained. Transactional execution and close activities are performed within established standards. If questions arise that affect the accuracy or consistency of the close, general industry practices may be discussed for management consideration, and records can be aligned once an approach is confirmed.

The Accounting Execution Package does not include redesigning processes, drafting new accounting policies, or implementing structural accounting changes. Any broader changes identified are documented and scoped separately at the client’s discretion.

Capitalization Policy Exception
Where a basic capitalization threshold is required to maintain consistent fixed asset treatment, a standard capitalization approach may be defined and applied.

Questions About Accounting Execution and Transactional Support

If accounting is running through you instead of running on its own, these questions are for you.

Accounting stays on a founder's plate when no coordinated structure owns execution end to end. AP, AR, reconciliations, and the close end up requiring constant founder input because no single function owns the full flow. The Accounting Execution Package centralizes that execution so transactions are batched, the close runs on schedule, and accounting moves forward without requiring founder involvement to keep it going.

A bookkeeper records transactions but typically does not own the full execution flow from AP and AR through reconciliations and close. Outsourced accounting execution owns that entire cycle as a coordinated structure, including batched AP and AR processing, reconciliations, and monthly close, within your existing systems. The Accounting Execution Package is built for founders who need the full execution layer handled without managing it themselves.

Execution and controller-level oversight solve different problems. If transactions are not being processed, invoices are not going out, reconciliations are falling behind, and the close is consuming founder time, that is an execution problem. If the system is running but results are inconsistent or hard to trust, that is an oversight problem. The Accounting Execution Package addresses the first scenario. Controller Lite addresses the second through controller-level monthly close.

Outsourced accounting execution is typically structured as a monthly retainer. The Accounting Execution Package starts at $4,800 per month and is designed for companies that need their full transactional accounting and close handled as one coordinated function rather than managing fragmented vendors or internal staff.

Without a bookkeeper or internal accounting resource, transactional work stalls, reconciliations fall behind, and the close becomes the founder's problem by default. The Accounting Execution Package is designed for that situation, stepping in to own AP, AR, reconciliations, and close execution within your existing systems so the accounting function runs without requiring you to build an internal team first, or addressing deeper structural issues through a full accounting system rebuild.

AP chaos typically shows up when intake is unstructured, bills arrive through multiple channels, and payments are approved on an ad hoc basis rather than a defined cadence. Even when payments go out on time, the lack of batching and process creates uncertainty. The Accounting Execution Package owns AP on a structured weekly cadence so intake is clean, batches are predictable, and cash outflow stays visible without last-minute scrambling.

Inconsistent invoicing typically occurs when AR has no defined cadence and depends on founder memory or ad hoc requests. The Accounting Execution Package owns AR on a structured batched cadence, preparing and issuing invoices from your existing systems based on your approved inputs so cash inflows stay predictable without requiring you to manage the process directly.

Close delays typically show up when AP, AR, and reconciliations are not completed in a coordinated flow, creating blockers that compound by the time close begins. Without a coordinated execution structure, each piece creates a blocker for the next. The Accounting Execution Package ties AP, AR, reconciliations, and close into one coordinated cycle so blockers are cleared before they delay the close and prevent a consistent monthly close process.

Outsourced AP includes bill intake, coding, and preparation of approval-ready payment batches on a weekly cadence. Outsourced AR includes invoice preparation and issuance on a twice-monthly cadence based on client-approved inputs. Neither service includes payment authorization, collections, or pricing decisions, which remain with the client. The Accounting Execution Package owns both within your existing systems as part of a coordinated monthly execution cycle, or supported through flexible hourly accounting support when full execution ownership is not yet needed.

1099 preparation typically becomes a problem when vendor records, W-9 collection, and payment tracking are not maintained consistently throughout the year. The Accounting Execution Package owns vendor information and payment data as part of ongoing AP execution, so 1099 preparation is a natural output of the process rather than a year-end scramble.

Pricing & Terms

I believe in clean numbers — and clean pricing.

Recurring Services

Retainer

Starting at

$4,800 / Month

Overage

+ $150 / Hour

Early 2026 Founding Client(s) Pricing

Available for new clients onboarding in Q1 2026.

Available for new Accounting Execution Package clients onboarding in Q1 2026.

$2,400 total introductory reduction applied across the first two full-value monthly invoices.

Applies to the fixed monthly retainer only.
Promotional discounts do not reduce the monthly retainer threshold used to determine overage billing.
Applied as $1,500 off the first full calendar month invoice and $900 off the second calendar month invoice.
Applies regardless of workload, complexity, or onboarding pace.
Hourly overages remain billed at standard rates.
Introductory pricing ends automatically after the second full-value invoice.
Cannot be combined with any other discounts or promotional pricing.

This pricing is available for new clients who sign on during Q1 2026.
All services, scope, and deliverables remain unchanged. This is simply a thank-you for committing early.

🔹 How it works:

The not-so-‘Fine Print’

This section exists to remove surprises, not to bury terms.

Additional terms may be outlined in your Engagement Agreement, which governs in the event of any conflict.

Read This

Invoicing & Timing
- Payment is due within fifteen (15) days. Services may be paused for non-payment.
- Fixed-scope packages are billed in advance at the start of each calendar month for the month ahead.
- If services begin mid-month, the initial invoice is prorated based on the calendar start date. All subsequent full months are billed at the standard monthly rate.
- Hourly overages incurred are billed on the following month’s invoice.
Service Scope
- The Accounting Execution Package provides structured transactional execution and controller-level accounting support within the defined monthly scope.
- Services are designed to operate within an existing accounting environment and do not include system rebuilds, historical cleanup, policy design, or separately scoped project work unless explicitly agreed.
Third-Party Costs & Access
- Service fees cover professional services only and do not include third-party software subscriptions.
- Client-facing accounting platforms are licensed and paid for directly by the Client, with access provided through advisor roles or client-created credentials.

What this is
- Hourly overages apply when work extends beyond the steady monthly cadence within the existing package scope.
  - Requests that extend beyond straightforward clarification and require additional analysis or investigation
  - Additional time required to complete month-end close due to complexity or other factors that extend the close
How it works
- Overage time is tracked in 30-minute increments, rounded up, summarized, and billed the following month
- Requests are handled within normal business capacity and prioritized alongside recurring client commitments
- Work outside the existing scope is addressed separately
Not included
- State or federal compliance, including sales tax, property tax, annual filings, or income tax work
- CFO-level services such as forecasting, budgeting, scenario modeling, or investor reporting
- Bank access beyond view-only or execution preparation
- Staff management, supervision, training, or enforcement

Rates increase 5% every 12 months to account for inflation and ongoing system upkeep.
The sign-up month is treated as Month 0, regardless of sign-on date.
The 12-month cycle begins with the first full calendar month of service.
Rate adjustments are automatic and predictable. Services may be canceled at any time if no longer a fit.

Reference Only

Clients are expected to provide timely cooperation and access to records.
If information is withheld or access is restricted, services may be paused.
Persistent delays or unresponsiveness may result in paused service or early termination.

If it's not for me

Either Party
- Either party may cancel services at any time.
First 30 Days of the Engagement (Initial Fit Period)
- The full monthly rate is billed for the month in which cancellation occurs, regardless of cancellation date, and is not prorated, with any previously applied promotional reductions remaining in effect.
- Hourly overages incurred prior to the effective date of cancellation are billed on the final invoice.
- The final invoice is issued immediately upon written notice of termination and is due under standard payment terms.
Post 30 Days After Engagement
- The full monthly rate is billed for the month in which cancellation occurs, regardless of cancellation date, and is not prorated, with any previously applied promotional reductions remaining in effect.
- A termination fee equal to one additional month of service is charged, separate from the final month’s billing.
- Hourly overages incurred prior to the effective date of cancellation are billed on the final invoice.
- The final invoice is issued immediately upon written notice of termination and is due under standard payment terms.